Background information about the job or company (e.g., role context, company overview)

Healthy U was therefore created and has grown from a desire to raise awareness about living a healthier life to becoming the number one health food and supplement provider in Kenya that sets the latest health trends. Now, with over 30 stores in both Kenya and Uganda, we constantly strive to uphold our promise of providing the best products and services for �...

Responsibilities or duties

Executive Office Management

• Manage and coordinate the CEO's calendar, meetings, appointments and travel schedules.
• Prioritise competing demands and ensure efficient management of the CEO's time.
• Prepare meeting agendas, briefing materials, and executive correspondence.
• Track action items and ensure timely follow-up and execution.

Board Governance & Reporting

• Coordinate Board and Committee meetings.
• Prepare and distribute Board packs and supporting documentation. Record and circulate Board minutes and resolutions.
• Track Board action items and management commitments.
• Maintain confidential Board records and governance documentation.

Senior Leadership Team Coordination

• Coordinate Executive Committee and Senior Leadership Team meetings. Consolidate reports and presentations for CEO review.
• Follow up on strategic initiatives and organisational priorities.
• Monitor progress against agreed deliverables and deadlines.

Strategic & Project Support

• Assist in coordinating strategic initiatives and special projects.
• Prepare executive reports, dashboards, presentations, and briefing papers. Conduct research and analysis to support business decision-making.

Stakeholder Management

• Act as a key liaison between the CEO and internal and external stakeholders.
• Maintain strong relationships with Board members, business partners, suppliers, and senior leaders.
• Ensure timely and professional communication on behalf of the CEO.

Confidentiality & Governance

• Handle highly sensitive and confidential information with discretion.
• Uphold corporate governance standards and organisational policies.
• Maintain secure records and documentation.

Qualifications or requirements (e.g., education, skills)

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in business administration, Corporate Governance, Communications, Human Resources, Finance, Law, or a related field.
• Demonstrated experience managing Board processes and executive governance.
• Strong experience in report writing, presentation development, and executive communication.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.

KEY COMPETENCIES

We are looking for a candidate who demonstrates:

• Unquestionable Integrity and Confidentiality
• Executive Presence and Confidence
• Strategic Thinking and Business Acumen
• Exceptional Planning and Organisational Skills
• Strong Stakeholder Management Skills
• Excellent Written and Verbal Communication
• Attention to Detail
• Ability to Work Under Pressure and Meet Tight Deadlines
• Proactive Problem-Solving Capability
• Professionalism and Sound Judgment

Experience needed

• Minimum 5-8 years' experience supporting a CEO, Managing Director, Executive Director, or other C- Suite Executive.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

WHAT SUCCESS LOOKS LIKE

The successful candidate will:

• Enable the CEO to focus on strategic priorities by ensuring efficient management of executive activities.
• Deliver high-quality Board and executive reports on time.
• Maintain effective coordination across the Senior Leadership Team.
• Ensure timely follow-up and execution of strategic action items.
• Build strong and trusted relationships with internal and external stakeholders.
• Consistently uphold the highest standards of confidentiality, professionalism, and integrity.

• Manage and coordinate the CEO's calendar, meetings, appointments and travel schedules.
• Prioritise competing demands and ensure efficient management of the CEO's time.
• Prepare meeting agendas, briefing materials, and executive correspondence.
• Track action items and ensure timely follow-up and execution.
• Coordinate Board and Committee meetings.
• Prepare and distribute Board packs and supporting documentation. Record and circulate Board minutes and resolutions.
• Track Board action items and management commitments.
• Maintain confidential Board records and governance documentation.
• Coordinate Executive Committee and Senior Leadership Team meetings. Consolidate reports and presentations for CEO review.
• Follow up on strategic initiatives and organisational priorities.
• Monitor progress against agreed deliverables and deadlines.
• Assist in coordinating strategic initiatives and special projects.
• Prepare executive reports, dashboards, presentations, and briefing papers. Conduct research and analysis to support business decision-making.
• Act as a key liaison between the CEO and internal and external stakeholders.
• Maintain strong relationships with Board members, business partners, suppliers, and senior leaders.
• Ensure timely and professional communication on behalf of the CEO.
• Handle highly sensitive and confidential information with discretion.
• Uphold corporate governance standards and organisational policies.
• Maintain secure records and documentation.

• Unquestionable Integrity and Confidentiality
• Executive Presence and Confidence
• Strategic Thinking and Business Acumen
• Exceptional Planning and Organisational Skills
• Strong Stakeholder Management Skills
• Excellent Written and Verbal Communication
• Attention to Detail
• Ability to Work Under Pressure and Meet Tight Deadlines
• Proactive Problem-Solving Capability
• Professionalism and Sound Judgment
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.

• Bachelor's degree in business administration, Corporate Governance, Communications, Human Resources, Finance, Law, or a related field.
• Demonstrated experience managing Board processes and executive governance.
• Strong experience in report writing, presentation development, and executive communication.