Background

Our client, a fast-growing digital platform serving over one million active users monthly, is looking for an Executive Assistant to the CEO with strong HR and administrative skills. The organisation is scaling rapidly across Kenya and the broader African market, and the role requires someone proactive, organised, and able to support senior leadership in a fast-paced environment. The ideal candidate will be reliable, detail-oriented, and confident handling both executive support and HR operational tasks.

Key Responsibilities.

• Manage the CEO’s calendar, travel, meetings, and communication to ensure smooth daily operations and timely follow-ups on key priorities.
• Prepare meeting briefs, organise documents, capture action points, and ensure alignment across leadership workflows.
• Support HR administration by preparing and updating contracts, coordinating onboarding, maintaining staff records, and ensuring compliance with labour regulations.
• Track leave, attendance, and maintain accurate and audit-ready HR files while responding to HR-related staff enquiries.
• Handle office administration including vendor coordination, supplies, logistics, and maintaining an organised working environment.
• Coordinate internal communication, organise team routines, and support leadership with structured information flow.
• Manage confidential information with discretion while ensuring documentation, processes, and organisational systems remain accurate and up to date.

Key Qualifications.

• Diploma or Degree in Business Administration, Business Management, HR Management or CHRP certification (IHRM membership is an added advantage) or a related Diploma or Degree.
• Strong understanding of Kenyan labour laws and HR compliance.
• 5 years’ experience as a Personal Assistant, HR Administrator, Executive Assistant, or Office Coordinator.
• Experience supporting senior leadership in dynamic, fast-paced environments.
• Excellent organisational skills, attention to detail, and strong communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to handle sensitive information, multitask, prioritise, and remain calm under pressure.

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa. We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience. Summit Recruitment and search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole. *** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***

• Manage the CEO’s calendar, travel, meetings, and communication to ensure smooth daily operations and timely follow-ups on key priorities.
• Prepare meeting briefs, organise documents, capture action points, and ensure alignment across leadership workflows.
• Support HR administration by preparing and updating contracts, coordinating onboarding, maintaining staff records, and ensuring compliance with labour regulations.
• Track leave, attendance, and maintain accurate and audit-ready HR files while responding to HR-related staff enquiries.
• Handle office administration including vendor coordination, supplies, logistics, and maintaining an organised working environment.
• Coordinate internal communication, organise team routines, and support leadership with structured information flow.
• Manage confidential information with discretion while ensuring documentation, processes, and organisational systems remain accurate and up to date.

• Strong understanding of Kenyan labour laws and HR compliance.
• Excellent organisational skills, attention to detail, and strong communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to handle sensitive information, multitask, prioritise, and remain calm under pressure.

• Diploma or Degree in Business Administration, Business Management, HR Management or CHRP certification (IHRM membership is an added advantage) or a related Diploma or Degree.
• 5 years’ experience as a Personal Assistant, HR Administrator, Executive Assistant, or Office Coordinator.
• Experience supporting senior leadership in dynamic, fast-paced environments.