Job Summary

The successful candidate will provide day-to-day executive and administrative support to the CEO while also assisting with personal coordination, travel, household matters and organisational systems. The role requires someone discreet, dependable and comfortable using modern digital tools to ensure the CEO’s schedule, priorities and follow-ups are well managed.

Key Responsibilities

• Manage the CEO’s business and personal calendars, coordinate appointments and meetings, and ensure priorities and follow-ups are effectively managed.
• Manage correspondence, inboxes and action points, ensuring important matters are followed through and completed within the required timelines.
• Coordinate local and international travel arrangements, including flights, accommodation, visas, transport and detailed itineraries.
• Prepare meeting briefs, organise documents, track action items and provide general administrative support to the CEO.
• Maintain organised digital records, including expenses, receipts, contacts, documents and other personal and business information.
• Build and maintain systems, trackers and workflows using tools such as Notion, CRM platforms and AI tools to improve organisation and efficiency.
• Support personal and household coordination where required, including appointments, service providers, household staff, errands and other day-to-day arrangements.
• Assist with company events, staff activities and basic social media content where required.

Key Qualifications

• Bachelor’s degree or Diploma in Business Administration, Management, Communications or a related field.
• At least 3 years of experience as an Executive Assistant, Personal Assistant or in a similar coordination and administrative role.
• Experience supporting a senior executive, entrepreneur or business owner will be preferred.
• Strong calendar management, travel coordination, administrative and organisational skills.
• Good working knowledge of digital productivity tools, including Notion, CRM systems and AI tools such as ChatGPT or Claude.
• Strong communication and interpersonal skills with the ability to interact professionally with employees, suppliers, clients and senior stakeholders.
• Proactive and dependable, with the ability to manage multiple priorities and follow tasks through to completion with minimal supervision.
• Experience with Canva, phone photography, video or basic content creation will be an added advantage.

• Manage the CEO’s business and personal calendars, coordinate appointments and meetings, and ensure priorities and follow-ups are effectively managed.
• Manage correspondence, inboxes and action points, ensuring important matters are followed through and completed within the required timelines.
• Coordinate local and international travel arrangements, including flights, accommodation, visas, transport and detailed itineraries.
• Prepare meeting briefs, organise documents, track action items and provide general administrative support to the CEO.
• Maintain organised digital records, including expenses, receipts, contacts, documents and other personal and business information.
• Build and maintain systems, trackers and workflows using tools such as Notion, CRM platforms and AI tools to improve organisation and efficiency.
• Support personal and household coordination where required, including appointments, service providers, household staff, errands and other day-to-day arrangements.
• Assist with company events, staff activities and basic social media content where required.

• Strong calendar management
• Travel coordination
• Administrative skills
• Organisational skills
• Good working knowledge of digital productivity tools (Notion, CRM systems, AI tools like ChatGPT or Claude)
• Strong communication skills
• Interpersonal skills
• Ability to interact professionally with employees, suppliers, clients and senior stakeholders
• Proactive and dependable
• Ability to manage multiple priorities
• Ability to follow tasks through to completion with minimal supervision
• Experience with Canva (added advantage)
• Phone photography (added advantage)
• Video creation (added advantage)
• Basic content creation (added advantage)

• Bachelor’s degree or Diploma in Business Administration, Management, Communications or a related field.
• At least 3 years of experience as an Executive Assistant, Personal Assistant or in a similar coordination and administrative role.
• Experience supporting a senior executive, entrepreneur or business owner will be preferred.