KEY AREAS OF ACCOUNTABILITY:

Regional Office

Perform invoice reconciliation and ensure all invoices are properly checked for completeness, accuracy, budget codes etc.

Prepare payment runs for review and approval in TM5. Ensure Tm5 payments are approved by the bank signatories in due course.

Provide payment support services for the procurement CO medical supplies (outside ProSave). Review all medical supplies purchase packs to ensure completeness

Prepare and post vouchers for the purchases of medical supplies.

Prepare bank payment upload files including payroll for the bank signatories’ approval

Process travel advances and TER reports

Process hosting fees charges for the staff hosted by the ESA RO to CO and Members* • Post bank entries

As a member of the Finance Team, assist in meeting its responsibilities in the following areas: a. Inductions

Audit preparation – tracing documentation

Review documents and ensure completeness.

Ensure internal controls are maintained within the programme.

Provide information and other support to Programme staff

QUALIFICATIONS AND EXPERIENCE

Undergraduate degree in accounting/finance or equivalent.

2 years of experience in an accounting/finance role. Not-for-profit organisation preferred.

Computer fluency; highly competent using Microsoft Excel and other MS applications.

Familiarity with computerised accounting systems – AGRESSO Preferred.

Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.

Proven ability to handle a workload and multi-task in order to meet deadlines.

The highest level of integrity and commitment to preventing corruption.

Strong interpersonal skills and ability to interact with all departments.

• Perform invoice reconciliation and ensure all invoices are properly checked for completeness, accuracy, budget codes etc.
• Prepare payment runs for review and approval in TM5. Ensure Tm5 payments are approved by the bank signatories in due course.
• Provide payment support services for the procurement CO medical supplies (outside ProSave). Review all medical supplies purchase packs to ensure completeness
• Prepare and post vouchers for the purchases of medical supplies.
• Prepare bank payment upload files including payroll for the bank signatories’ approval
• Process travel advances and TER reports
• Process hosting fees charges for the staff hosted by the ESA RO to CO and Members*
• Post bank entries
• Assist in meeting its responsibilities in the following areas: a. Inductions
• Audit preparation – tracing documentation
• Review documents and ensure completeness.
• Ensure internal controls are maintained within the programme.
• Provide information and other support to Programme staff

• Computer fluency; highly competent using Microsoft Excel and other MS applications.
• Familiarity with computerised accounting systems – AGRESSO Preferred.
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Proven ability to handle a workload and multi-task in order to meet deadlines.
• Strong interpersonal skills and ability to interact with all departments.

• Undergraduate degree in accounting/finance or equivalent.
• 2 years of experience in an accounting/finance role. Not-for-profit organisation preferred.
• The highest level of integrity and commitment to preventing corruption.