Background

The current rail network in Kenya is the metre gauge commonly referred to as 'The Lunatic Line’. It was initially named the 'Uganda Railway’ after its destination. Its construction began in the Port city of Mombasa in 1896 and was completed in 1901 at the lines terminus in Kisumu. Operations on the line commenced in 1903. The Lunatic Line links Kampala i...

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Spearhead development, review and implementation of policies, plans and strategies in the functional areas of Human Resource Management, Insurance, Administration and ICT.
• Provide leadership in development and implementation of effective Human resources strategies, plans and policies for long term development of the Organization.
• Steer in alignment the Human resource strategy to the business strategy and providing advisory role to the business.
• Lead the development and maintenance of a cohesive and flexible performance-based culture that will deliver on the organization’s objective.
• Provide leadership in talent management, to attract, nurture and retain talent.
• Provide leadership in management and monitoring of Employee relations, welfare and occupational health and safety policies to build a conducive work environment.
• Spearhead designing and development or organizational structure and business processes that will enhance efficiency.
• Provide guidance in developing robust succession & leadership development programs for organizational readiness for growth and supply a talent pool.
• Spearhead in development of strategies to drive innovation, including automation of processes in line with the overall strategic plan of the Corporation.
• Lead in development relevant mechanisms to entrench innovation with respect to the Departments’ operations and processes.
• Foster a culture that rewards performance and encourages teamwork, commitment and self-motivation.
• Oversee efficient delivery of technology-related services.
• Provide leadership-Managing the organization’s reward and benefits to ensure reward systems are in place to deliver competitiveness and cost effectiveness.
• Advise management on appropriate Corporate Services Management practices to achieve the corporate objectives.
• Guide in development of manpower strategies to support current and future business needs.
• Guide in developing strategies to enhance employee engagement and productivity within the workforce.
• Steer in development of strategies on property management, cleaning services, garbage collection and pest control in Corporation premises.
• Spearhead development of strategies and initiatives to ensure the Corporation interests are adequately covered through insurance to minimize exposure to losses.
• Spearhead the development, implementation and review of Department’s annual Work Plans and budgets and Procurement and Assets Disposal plans in line with the Corporation’s performance targets and strategic plan;
• Spearhead the development and implementation and review of corruption prevention and mitigation strategies in the Department;
• Provide strategic leadership in execution of risk management policy and strategies that ensure the Department has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management;
• Provide strategic leadership to ensure continuous improvement of business processes and controls in the department and develop mechanisms for corporate consultations, increase public participation and involvement in Corporation’s policies and programs
• Lead in implementation of a robust performance management system within the Department through providing oversight of the delivery of the Annual performance contract and strategic plan;
• Spearhead the implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the Department;
• Foster a corporate culture that promotes ethical practices and good citizenship within the Department; and
• Provide strategic leadership in supervision, coaching, Mentoring, training and development of the Departmental staff to ensure an effective and motived team. Further, nurture the staff to work collaboratively

Operational Responsibilities / Tasks

• Manage the day to day administrative and operational functions of the department in compliance with regulatory and statutory requirements;
• Coordinate staff performance management, training and development.
• Manage the Corporation’s rewards and sanctions.
• Advise an appropriate organizational structures, business processes and change management strategies to maximize organizational effectiveness
• Oversee fleet management activities within the Corporation
• Coordinate implementation of the Corporation Culture Change Strategy.
• Oversee management of the Corporation’s assets.
• Liaise with all divisional Heads, continuously analyse business across all departments to determine improvement areas with technology adoption and innovation
• Provide overall Department administrative support services in the Corporation.
• Coordinate insurance services for Corporation assets and Business operations.
• Oversee the preparation of board papers in respect to the corporate service Department
• Coordinate implementation of Department’s annual work plan, procurement plan and budget.
• Provide Monthly, Quarterly Reports to help Management make sound decisions.
• Performance management/appraisal of direct reports

Financial Responsibilities

• Approval of the Department’s budget and expenditure.
• Approval of Department’s annual procurement and assets disposal plan.
• Accounts for resources within the department
• Department’s Resource mobilization.

Qualifications and Experience

• Master’s degree in a relevant field from a reputable institution.
• Bachelor’s degree in any of the following disciplines: Commerce, Business Administration, Public Administration, Human Resource Management, ICT, Social Sciences or an equivalent qualification from a recognized Institution.
• Relevant professional qualification and membership to a relevant professional body.
• Certificate in Strategic Leadership Course lasting not less than four (4) weeks
• Valid practicing Certificate
• Working experience of not less than fifteen (15) years, five (5) of which must have been in a senior management position in a State Corporation or in a comparable organization in the Public Service or private sector

Functional Skills, Behavioural Competencies/Attributes

• Leadership skills.
• Negotiation and Arbitration skills.
• Problem solving skills.
• Financial management skills.
• Organizational skills.
• Strategic management skills.
• Stakeholder management skills.
• Change management skills.
• Planning and Analytical skills.
• Visionary Skills.
• Interpersonal and communication Skills.
• Networking skills.
• Creativity and Innovation.
• Time management skills.
• Emotional Intelligence Skills

• Spearhead development, review and implementation of policies, plans and strategies in the functional areas of Human Resource Management, Insurance, Administration and ICT.
• Provide leadership in development and implementation of effective Human resources strategies, plans and policies for long term development of the Organization.
• Steer in alignment the Human resource strategy to the business strategy and providing advisory role to the business.
• Lead the development and maintenance of a cohesive and flexible performance-based culture that will deliver on the organization’s objective.
• Provide leadership in talent management, to attract, nurture and retain talent.
• Provide leadership in management and monitoring of Employee relations, welfare and occupational health and safety policies to build a conducive work environment.
• Spearhead designing and development or organizational structure and business processes that will enhance efficiency.
• Provide guidance in developing robust succession & leadership development programs for organizational readiness for growth and supply a talent pool.
• Spearhead in development of strategies to drive innovation, including automation of processes in line with the overall strategic plan of the Corporation.
• Lead in development relevant mechanisms to entrench innovation with respect to the Departments’ operations and processes.
• Foster a culture that rewards performance and encourages teamwork, commitment and self-motivation.
• Oversee efficient delivery of technology-related services.
• Provide leadership-Managing the organization’s reward and benefits to ensure reward systems are in place to deliver competitiveness and cost effectiveness.
• Advise management on appropriate Corporate Services Management practices to achieve the corporate objectives.
• Guide in development of manpower strategies to support current and future business needs.
• Guide in developing strategies to enhance employee engagement and productivity within the workforce.
• Steer in development of strategies on property management, cleaning services, garbage collection and pest control in Corporation premises.
• Spearhead development of strategies and initiatives to ensure the Corporation interests are adequately covered through insurance to minimize exposure to losses.
• Spearhead the development, implementation and review of Department’s annual Work Plans and budgets and Procurement and Assets Disposal plans in line with the Corporation’s performance targets and strategic plan;
• Spearhead the development and implementation and review of corruption prevention and mitigation strategies in the Department;
• Provide strategic leadership in execution of risk management policy and strategies that ensure the Department has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management;
• Provide strategic leadership to ensure continuous improvement of business processes and controls in the department and develop mechanisms for corporate consultations, increase public participation and involvement in Corporation’s policies and programs
• Lead in implementation of a robust performance management system within the Department through providing oversight of the delivery of the Annual performance contract and strategic plan;
• Spearhead the implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the Department;
• Foster a corporate culture that promotes ethical practices and good citizenship within the Department; and
• Provide strategic leadership in supervision, coaching, Mentoring, training and development of the Departmental staff to ensure an effective and motived team. Further, nurture the staff to work collaboratively
• Manage the day to day administrative and operational functions of the department in compliance with regulatory and statutory requirements;
• Coordinate staff performance management, training and development.
• Manage the Corporation’s rewards and sanctions.
• Advise an appropriate organizational structures, business processes and change management strategies to maximize organizational effectiveness
• Oversee fleet management activities within the Corporation
• Coordinate implementation of the Corporation Culture Change Strategy.
• Oversee management of the Corporation’s assets.
• Liaise with all divisional Heads, continuously analyse business across all departments to determine improvement areas with technology adoption and innovation
• Provide overall Department administrative support services in the Corporation.
• Coordinate insurance services for Corporation assets and Business operations.
• Oversee the preparation of board papers in respect to the corporate service Department
• Coordinate implementation of Department’s annual work plan, procurement plan and budget.
• Provide Monthly, Quarterly Reports to help Management make sound decisions.
• Performance management/appraisal of direct reports
• Approval of the Department’s budget and expenditure.
• Approval of Department’s annual procurement and assets disposal plan.
• Accounts for resources within the department
• Department’s Resource mobilization.

• Leadership skills.
• Negotiation and Arbitration skills.
• Problem solving skills.
• Financial management skills.
• Organizational skills.
• Strategic management skills.
• Stakeholder management skills.
• Change management skills.
• Planning and Analytical skills.
• Visionary Skills.
• Interpersonal and communication Skills.
• Networking skills.
• Creativity and Innovation.
• Time management skills.
• Emotional Intelligence Skills

• Master’s degree in a relevant field from a reputable institution.
• Bachelor’s degree in any of the following disciplines: Commerce, Business Administration, Public Administration, Human Resource Management, ICT, Social Sciences or an equivalent qualification from a recognized Institution.
• Relevant professional qualification and membership to a relevant professional body.
• Certificate in Strategic Leadership Course lasting not less than four (4) weeks
• Valid practicing Certificate