AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

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HR Officer - Mombasa

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

3 years

Location

Mombasa

Job Field

Human Resources / HR

Mission Description

HR Operations & Employee Lifecycle Management

Coordinate end-to-end employee lifecycle activities: recruitment, onboarding, confirmation, transfers, disciplinary processes, exits, and final due.

Ensure all staff have current job descriptions aligned to actual duties.

Track probation periods and prompt HODs on confirmations, extensions, or terminations.

Support exit management including clearance coordination and exit interviews.

Recruitment & Onboarding Support

Coordinate recruitment logistics as approved by Management, including job advertisements, shortlisting support, interview scheduling, and reference checks.

Prepare employment contracts and HR documentation for review and approval.

Coordinate structured onboarding using the 30/60/90-day framework.

Ensure induction programs are practical, site-specific, and completed within timelines.

Coordinate assignment of onboarding buddies in collaboration with HODs.

Payroll & HR Data Support

Prepare and validate payroll inputs including attendance, overtime, leave data, allowances, and statutory deductions.

Liaise with HODs to ensure timely submission of payroll-related data.

Support benefits administration including medical insurance onboarding, updates, and exits.

Employee Relations & Discipline Support

Act as the first point of contact for routine employee HR queries on policy, contracts, leave, and benefits.

Support disciplinary and grievance processes through documentation, hearing coordination, and minute taking.

Ensure disciplinary processes comply with labor law, internal procedures, and fairness standards.

Escalate complex employee relations matters to the HR Manager with clear facts and documentation.

Training & Capability Development Support.

Support training needs identification at site level.

Coordinate logistics for internal and external training programs.

Maintain training records and attendance registers.

Support post-training evaluations and documentation.

Track mandatory and statutory training requirements.

Compliance & Statutory Administration

Support implementation of HR policies and SOPs at site level.

HR Reporting & Continuous Improvement

Prepare routine HR operational reports (headcount, attrition, recruitment status, training attendance, disciplinary cases).

Flag HR operational risks and gaps observed at site level.

Support HR audits and continuous improvement initiatives.

Profile

Bachelor's Degree in Human Resources or related field.

CHRP Qualification.

Minimum of 3 years' hands-on HR operations experience in a unionized or operational environment.

Working knowledge of Kenyan labor laws and statutory requirements.

• Coordinate end-to-end employee lifecycle activities: recruitment, onboarding, confirmation, transfers, disciplinary processes, exits, and final due.
• Ensure all staff have current job descriptions aligned to actual duties.
• Track probation periods and prompt HODs on confirmations, extensions, or terminations.
• Support exit management including clearance coordination and exit interviews.
• Coordinate recruitment logistics as approved by Management, including job advertisements, shortlisting support, interview scheduling, and reference checks.
• Prepare employment contracts and HR documentation for review and approval.
• Coordinate structured onboarding using the 30/60/90-day framework.
• Ensure induction programs are practical, site-specific, and completed within timelines.
• Coordinate assignment of onboarding buddies in collaboration with HODs.
• Prepare and validate payroll inputs including attendance, overtime, leave data, allowances, and statutory deductions.
• Liaise with HODs to ensure timely submission of payroll-related data.
• Support benefits administration including medical insurance onboarding, updates, and exits.
• Act as the first point of contact for routine employee HR queries on policy, contracts, leave, and benefits.
• Support disciplinary and grievance processes through documentation, hearing coordination, and minute taking.
• Ensure disciplinary processes comply with labor law, internal procedures, and fairness standards.
• Escalate complex employee relations matters to the HR Manager with clear facts and documentation.
• Support training needs identification at site level.
• Coordinate logistics for internal and external training programs.
• Maintain training records and attendance registers.
• Support post-training evaluations and documentation.
• Track mandatory and statutory training requirements.
• Support implementation of HR policies and SOPs at site level.
• Prepare routine HR operational reports (headcount, attrition, recruitment status, training attendance, disciplinary cases).
• Flag HR operational risks and gaps observed at site level.
• Support HR audits and continuous improvement initiatives.

• Working knowledge of Kenyan labor laws and statutory requirements.

• Bachelor's Degree in Human Resources or related field.
• CHRP Qualification.