PROFILE INTRODUCTION:

Our client, a leading company in the Floriculture industry, is seeking an accomplished Human Resources Manager to oversee and ensure the effective delivery of all HR functions. The role requires an independent, proactive leader who can set and adapt team priorities while maintaining transparent communication with stakeholders. With ultimate accountability for HR services, the manager will foster strong working relationships across all levels of staff at Red Lands Roses to support business objectives and drive a positive workplace culture.

DUTIES AND RESPONSIBILITIES:

1. HR Services & Employee Lifecycle Management

The HR Manager will oversee recruitment, induction, and exit processes while managing grievance and disciplinary matters in compliance with company policies and legal requirements. They will handle payroll processing, attendance tracking, absence management (both authorized and unauthorized), leave planning (annual, maternity), and benefits administration (school fees, medical insurance). Additionally, they will drive performance management (KPI tracking, appraisals), identify employee training needs, and ensure the effective functioning of staff welfare and gender committees.

2. Budget & Compliance Management

Responsible for defining and managing the annual staffing and HR materials budget, ensuring expenditure remains within approved limits. The HR Manager will also oversee all statutory licenses and registrations, prepare for internal (IFC/Adenia) and external audits (KFC, MPS), monitor employment law and finance bill changes, and implement necessary compliance measures. As ESG officer, they will ensure adherence to investor ESAP requirements and manage the company’s top 10 ESG risks through preventive actions.

3. Health, Safety & Workplace Well-being

They will maintain a PPE database to ensure employees have the required protective equipment and oversee sick-off and workplace accident records. Additionally, they will provide oversight for the Health & Safety, Fire Safety, and First Aid committees while promoting safe and compliant work environment. The HR Manager will also manage workman compensation schemes and oversee civil suits related to employment matters.

4. Employee Relations & Industrial Relations

They will chair monthly union-management meetings and maintain strong relationships with key stakeholders, including the union branch secretary, the Labor Office, AEA, and FKE. They will ensure a positive labor relations climate, manage negotiations, and handle conflict resolution to foster a productive and compliant work environment.

5. HR Policies, Documentation & Reporting

The HR Manager will ensure company policies and procedures remain up to date, including regularly reviewing and updating the RLR Employee Handbook. They will maintain an updated organogram, ensure job descriptions remain current, oversee compliance with employee file management standards, and initiate soft filing processes. Regular HR reporting, including workforce analytics (attendance, turnover, sick-offs), will be provided, with biannual HR board papers presented in June and December.

6. Strategic HR Initiatives

In the first year, the HR Manager will revamp the performance management system, including KPI tracking, appraisals, and Performance Improvement Plans (PIP). They will also implement a modern HR system. From Years 2-4, their focus will be on retention, career progression, succession planning, fostering a high-performance culture, and optimizing pay structures.

7. Administration & Third-Party Management

The HR Manager will oversee administrative functions, including work permits for expatriates, NITA reimbursements, transparent internal communication, HELB coordination, and GLA insurance claims. They will also manage third-party service providers such as the canteen provider and pension administrators to ensure service efficiency and quality.

8. HR Contributions to Business Operations

The HR Manager will contribute HR expertise to the company’s daycare center board meetings, ensuring childcare services align with employee needs. Additionally, they will conduct monthly farm compound inspections in collaboration with the maintenance manager to uphold workplace cleanliness and safety.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• CHRP certification or equivalent HR professional certification is a must.
• At least 10 years of experience in HR management, with at least 2 years in a leadership role.
• Experience working in the manufacturing, FMCG, agricultural, or food production sector is highly desirable.
• Strong knowledge of Kenyan labour laws and compliance regulations.
• Proven track record in handling industrial relations and union negotiations.
• Experience in implementing HR strategies aligned with business goals.
• Hands-on experience with HRIS (Human Resources Information Systems) and data analytics tools.

• Oversee recruitment, induction, and exit processes.
• Manage grievance and disciplinary matters.
• Handle payroll processing, attendance tracking, absence management, and leave planning.
• Administer benefits (school fees, medical insurance).
• Drive performance management (KPI tracking, appraisals).
• Identify employee training needs.
• Ensure effective functioning of staff welfare and gender committees.
• Define and manage the annual staffing and HR materials budget.
• Oversee statutory licenses and registrations.
• Prepare for internal and external audits.
• Monitor employment law and finance bill changes and implement compliance measures.
• Ensure adherence to investor ESAP requirements as ESG officer.
• Manage the company’s top 10 ESG risks.
• Maintain a PPE database.
• Oversee sick-off and workplace accident records.
• Provide oversight for Health & Safety, Fire Safety, and First Aid committees.
• Manage workman compensation schemes.
• Oversee civil suits related to employment matters.
• Chair monthly union-management meetings.
• Maintain strong relationships with key stakeholders (union branch secretary, Labor Office, AEA, FKE).
• Ensure a positive labor relations climate.
• Manage negotiations and handle conflict resolution.
• Ensure company policies and procedures remain up to date.
• Maintain an updated organogram and current job descriptions.
• Oversee compliance with employee file management standards and initiate soft filing processes.
• Provide regular HR reporting, including workforce analytics.
• Present biannual HR board papers.
• Revamp the performance management system (KPI tracking, appraisals, PIPs) in the first year.
• Implement a modern HR system in the first year.
• Focus on retention, career progression, succession planning, fostering a high-performance culture, and optimizing pay structures from Years 2-4.
• Oversee administrative functions, including work permits for expatriates, NITA reimbursements, internal communication, HELB coordination, and GLA insurance claims.
• Manage third-party service providers (canteen provider, pension administrators).
• Contribute HR expertise to daycare center board meetings.
• Conduct monthly farm compound inspections.

• HRIS and data analytics tools
• Kenyan labour laws and compliance regulations
• Industrial relations and union negotiations
• Implementing HR strategies aligned with business goals
• Independent, proactive leadership
• Transparent communication

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• CHRP certification or equivalent HR professional certification.