Responsible for monitoring stock levels, receiving and issuing supplies, maintaining accurate inventory records, conducting stock counts, and ensuring timely replenishment of hospital supplies. Requires a degree or diploma in Supply Chain Management, Procurement, or a related field. This is a full-time, on-site position based in Nairobi.

Key Responsibilities

• Ordering surgical and pharmaceutical supplies as per scheduled guidelines.
• Overseeing inventory, replenishing stock, and optimizing stock levels.
• Carrying out periodic inventory counts and ensuring the correctness of stock levels.
• Providing reports of the periodic inventories done and participating in stock take exercises.
• Receiving the materials supplied by the vendor as per the requisition.
• Checking the materials thoroughly for quality, quantity, specification condition, condition, and expiry date.
• Delivering invoices of the materials received from vendors to the Accounts department for payment.
• Following up on stock-outs with procurement and escalating as needed.
• Monitoring fridge temperatures, chart daily temperatures, and report inconsistencies.
• Take appropriate action for care and preservation of the materials, and report any breakages and/or expiries.
• Ensuring safety precautions and measures are observed for the safety of personnel and materials at the store.
• Categorizing the materials in different product lines and stock in the appropriate locations.
• Issuing, monitoring, and recording surgical and pharmaceutical materials for use in theatres.
• Monitoring expiries, breakages, and stock movements.
• Maintaining accurate stock records and filing stock documents.
• Any other related duties assigned from time to time.

Qualifications

• Diploma in Procurement and Supply Chain Management.
• A minimum of three (3) years of relevant work experience, including at least one (1) year in a hospital setting within the surgical stores/division.

Skills and Competencies:

• Ability to analyze procurement parameters.
• Demonstrate high level of accuracy
• High level of Integrity.
• Effective verbal and written communication skills to report findings.

• Ordering surgical and pharmaceutical supplies as per scheduled guidelines.
• Overseeing inventory, replenishing stock, and optimizing stock levels.
• Carrying out periodic inventory counts and ensuring the correctness of stock levels.
• Providing reports of the periodic inventories done and participating in stock take exercises.
• Receiving the materials supplied by the vendor as per the requisition.
• Checking the materials thoroughly for quality, quantity, specification condition, condition, and expiry date.
• Delivering invoices of the materials received from vendors to the Accounts department for payment.
• Following up on stock-outs with procurement and escalating as needed.
• Monitoring fridge temperatures, chart daily temperatures, and report inconsistencies.
• Take appropriate action for care and preservation of the materials, and report any breakages and/or expiries.
• Ensuring safety precautions and measures are observed for the safety of personnel and materials at the store.
• Categorizing the materials in different product lines and stock in the appropriate locations.
• Issuing, monitoring, and recording surgical and pharmaceutical materials for use in theatres.
• Monitoring expiries, breakages, and stock movements.
• Maintaining accurate stock records and filing stock documents.
• Any other related duties assigned from time to time.

• Ability to analyze procurement parameters.
• Demonstrate high level of accuracy
• High level of Integrity.
• Effective verbal and written communication skills to report findings.

• Diploma in Procurement and Supply Chain Management.
• A minimum of three (3) years of relevant work experience, including at least one (1) year in a hospital setting within the surgical stores/division.