Vacancy title:
Office Assistant Supervisor

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office, Cleaning & Facilities, Civil & Government]

Jobs at:
Independent Policing Oversight Authority (IPOA)

Deadline of this Job:
Wednesday, May 13 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Monday, May 4 2026, Base Salary: Not Disclosed

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Learn more about Independent Policing Oversight Authority (IPOA)
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JOB DETAILS:

Background information about the job or company (e.g., role context, company overview),

The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

Responsibilities or duties,

An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, plans, rules, standards and procedures relating to office management;
• Supervising contracted cleaning personnel;
• Organizing photocopying, scanning, and binding of documents;
• Coordinating preparation and serving of tea;
• Supervising the opening and closing of the office daily;
• Monitoring utilization of kitchen and basic office consumables.
• Organizing office errands;
• Coordinating the preparation of boardrooms for meetings;
• Organizing for the movement of office furniture and arranging office space for staff;
• Assessing and reporting on areas requiring general maintenance and repair;
• Maintaining and updating records as appropriate;
• Developing reports as appropriate;
• Implementing risk mitigation measures; and
• Coaching, mentoring and supervising staff under their purview.

Qualifications or requirements (e.g., education, skills),

For appointment to this grade, an officer must have the following job competencies (Skills, Knowledge, Experience and Attributes):

• Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification;
• Proficiency in Computer applications; and
• Shown merit and ability as reflected in work performance and results

Experience needed,

• Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position;

Work Hours: 8

Experience in Months: 12

Level of Education: high school

Job application procedure

The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

Job Purpose

Responsible for providing supervision on general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, plans, rules, standards and procedures relating to office management;
• Supervising contracted cleaning personnel;
• Organizing photocopying, scanning, and binding of documents;
• Coordinating preparation and serving of tea;
• Supervising the opening and closing of the office daily;
• Monitoring utilization of kitchen and basic office consumables.
• Organizing office errands;
• Coordinating the preparation of boardrooms for meetings;
• Organizing for the movement of office furniture and arranging office space for staff;
• Assessing and reporting on areas requiring general maintenance and repair;
• Maintaining and updating records as appropriate;
• Developing reports as appropriate;
• Implementing risk mitigation measures; and
• Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following job competencies (Skills, Knowledge, Experience and Attributes):

• Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position;
• Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification;
• Proficiency in Computer applications; and
• Shown merit and ability as reflected in work performance and results

Application Link:Click Here to Apply Now

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