Background

On behalf of our client, we're seeking to recruit a highly organized, discreet, and proactive Personal Assistant to the Director to provide comprehensive executive support across a diversified group operating in hospitality, fashion, sports, and lifestyle sectors. The role is responsible for managing the Director’s schedule, correspondence, meetings, and follow-ups, ensuring smooth day-to-day operations, effective communication, and confidentiality, while enabling the Director to focus on strategic leadership and business growth.

Responsibilities:

• Manage and maintain the Director’s calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes, and track action points.
• Handle and prioritize all incoming correspondence, calls, and emails.
• Prepare reports, presentations, and briefing documents as required.
• Act as the primary point of contact between the Director and internal and external stakeholders.
• Ensure timely follow-up on tasks, decisions, and commitments.
• Maintain confidential records, files, and sensitive information securely.
• Support coordination of projects, events, and key business engagements.
• Assist in organizing board, management, and client meetings.
• Liaise with operations, finance, and business development teams on behalf of the Director.
• Manage office administration tasks and support smooth executive operations.
• Perform any other duties assigned to support the Director’s effectiveness.

Requirements:

• Bachelor’s degree in Business Administration, Office Administration, Communications, or a related field.
• Minimum of 3 years’ experience as a Personal Assistant or Executive Assistant to senior management.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office and office productivity tools.
• Ability to work under pressure and manage competing priorities.
• Strong interpersonal skills and ability to engage with senior stakeholders.
• Proactive, detail-oriented, and solutions-focused mindset.

• Manage and maintain the Director’s calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes, and track action points.
• Handle and prioritize all incoming correspondence, calls, and emails.
• Prepare reports, presentations, and briefing documents as required.
• Act as the primary point of contact between the Director and internal and external stakeholders.
• Ensure timely follow-up on tasks, decisions, and commitments.
• Maintain confidential records, files, and sensitive information securely.
• Support coordination of projects, events, and key business engagements.
• Assist in organizing board, management, and client meetings.
• Liaise with operations, finance, and business development teams on behalf of the Director.
• Manage office administration tasks and support smooth executive operations.
• Perform any other duties assigned to support the Director’s effectiveness.

• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office and office productivity tools.
• Ability to work under pressure and manage competing priorities.
• Strong interpersonal skills and ability to engage with senior stakeholders.
• Proactive, detail-oriented, and solutions-focused mindset.

• Bachelor’s degree in Business Administration, Office Administration, Communications, or a related field.