Background information about the job or company (e.g., role context, company overview)

Vision: To be the leading insurance industry regulator. Mission: To effectively regulate, supervise, develop the insurance industry and protect insurance beneficiaries. Core Values: (i)Accountability: -We exercise prudence in use of public resources entrusted to IRA. (ii)Team Spirit: -We work effectively with others across functional lines to a... Read more about this company

Responsibilities or duties

Overseeing the maintenance of office equipment, fixtures and furniture.

Directing and planning essential central office services including reception, security, transport, office and meeting room allocation, building maintenance, cleaning, catering, and waste disposal.

Monitoring service level agreements and performance of all administration outsourced services and contractors.

Facilitating the collation of requirements for furniture and equipment from staff.

Facilitating the acquisition and allocation of furniture and equipment.

Allocating duties and supervising staff to ensure delivery of planned targets.

Conducting staff performance appraisal in the section.

Generating administrative reports on repairs and maintenance.

Supervise the Authority’s insurance portfolio, i.e., assets and motor vehicles, ensuring adequate cover at all times of the year and timely annual renewal.

Overseeing allocation of office accommodation and space for staff.

Coordinating the maintenance of Office Inventory.

Maintaining and updating furniture and office equipment inventory.

Qualifications or requirements (e.g., education, skills)

Bachelors’ degree in any of the following: Public Administration, Business Administration, Social Sciences or equivalent qualification from a recognized Institution.

Professional qualifications where applicable.

Management Course lasting not less than four (4) weeks from a recognized Institution.

Membership to a professional body where applicable.

Proficiency in computer applications.

Experience needed

Six (6) years cumulative relevant work experience, three (3) of which should have been at the grade of Senior Administration Officer or in a comparable position.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Competencies and Skills

Communication skills

Interpersonal skills

Analytical skills

Report writing skills

Presentation skills

Mentoring, coaching and leadership skills.

Conflict management

• Overseeing the maintenance of office equipment, fixtures and furniture.
• Directing and planning essential central office services including reception, security, transport, office and meeting room allocation, building maintenance, cleaning, catering, and waste disposal.
• Monitoring service level agreements and performance of all administration outsourced services and contractors.
• Facilitating the collation of requirements for furniture and equipment from staff.
• Facilitating the acquisition and allocation of furniture and equipment.
• Allocating duties and supervising staff to ensure delivery of planned targets.
• Conducting staff performance appraisal in the section.
• Generating administrative reports on repairs and maintenance.
• Supervise the Authority’s insurance portfolio, i.e., assets and motor vehicles, ensuring adequate cover at all times of the year and timely annual renewal.
• Overseeing allocation of office accommodation and space for staff.
• Coordinating the maintenance of Office Inventory.
• Maintaining and updating furniture and office equipment inventory.

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills
• Presentation skills
• Mentoring, coaching and leadership skills.
• Conflict management

• Bachelors’ degree in any of the following: Public Administration, Business Administration, Social Sciences or equivalent qualification from a recognized Institution.
• Professional qualifications where applicable.
• Management Course lasting not less than four (4) weeks from a recognized Institution.
• Membership to a professional body where applicable.
• Proficiency in computer applications.