Background

The International Livestock Institute (ILI) is a leading research organization dedicated to improving livestock productivity and sustainability in developing countries. We are seeking a motivated and organized Procurement and Purchasing Assistant to join our team.

Responsibilities

The Procurement and Purchasing Assistant will be responsible for:

• Assisting in the procurement of goods and services in accordance with ILI policies and procedures.
• Preparing purchase requisitions, purchase orders, and other procurement documents.
• Obtaining quotations from suppliers and evaluating bids.
• Maintaining procurement records and ensuring their accuracy.
• Liaising with suppliers and internal departments to resolve procurement-related issues.
• Assisting in inventory management and stock control.
• Performing other related duties as assigned.

Qualifications and Requirements

The ideal candidate will possess:

• A Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Proven experience in procurement or purchasing, preferably in a research or non-profit setting.
• Knowledge of procurement principles and best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Experience

A minimum of 1-2 years of relevant experience is required.

Work Environment

This is a full-time position based at our headquarters in Nairobi, Kenya. ILI offers a dynamic and collaborative work environment with opportunities for professional development.

• Assisting in the procurement of goods and services in accordance with ILI policies and procedures.
• Preparing purchase requisitions, purchase orders, and other procurement documents.
• Obtaining quotations from suppliers and evaluating bids.
• Maintaining procurement records and ensuring their accuracy.
• Liaising with suppliers and internal departments to resolve procurement-related issues.
• Assisting in inventory management and stock control.
• Performing other related duties as assigned.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

• A Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Proven experience in procurement or purchasing, preferably in a research or non-profit setting.
• Knowledge of procurement principles and best practices.