Background information about the job or company

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business.

Summary

We are seeking a dedicated and experienced Procurement cum Logistics Staff member to join our team in Mombasa, Kenya. This role will support our soil improvement project by managing procurement activities and overseeing logistics to ensure the timely and cost-effective delivery of materials and equipment. The ideal candidate will have a strong background in construction procurement, logistics management, and supply chain coordination.

Responsibilities or duties

Procurement Management:

• Identify and evaluate potential suppliers, vendors, and subcontractors for construction materials, equipment, and services.
• Negotiate contracts, terms, and pricing with suppliers to ensure cost-effectiveness and quality standards.
• Prepare and issue purchase orders, track order status, and ensure timely delivery of materials and equipment to the project site.
• Maintain accurate records of procurement activities, contracts, and inventory.
• Maintain PO List
• Coordinate with another branch such as Singapore, Bangladesh, and HQ in Shanghai.

Logistics Coordination:

• Plan and coordinate transportation and delivery schedules for materials and equipment to the project site.
• Liaise with suppliers, shipping agents, and customs officials to ensure smooth import and export processes.
• Monitor the movement of goods, track shipments, and resolve any issues related to delays or discrepancies.
• Ensure compliance with local regulations and safety standards in logistics operations.

Inventory Management:

• Monitor and manage inventory levels of construction materials and equipment on-site.
• Conduct regular inventory audits and reconcile discrepancies.
• Implement inventory control procedures to minimize waste and optimize resource allocation.

Supplier Relationship Management:

• Develop and maintain strong relationships with key suppliers and vendors.
• Conduct regular performance evaluations of suppliers and provide feedback to improve service quality.
• Address and resolve any issues or disputes with suppliers to ensure smooth operations.

Documentation and Reporting:

• Prepare and maintain procurement and logistics documentation, including purchase orders, delivery notes, invoices, and inventory reports.
• Generate regular reports on procurement status, logistics performance, and inventory levels for management review.
• Ensure proper filing and documentation of all procurement and logistics activities.

Qualifications or requirements

Skill & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3-5 years of experience in procurement and logistics, preferably in the construction industry.
• Proven experience in managing suppliers and logistics in a construction project environment.
• Strong negotiation, communication, and interpersonal skills.
• Proficiency in procurement and inventory management software.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Knowledge of local procurement and import/export regulations in Kenya is a plus.
• Willing to travel local & overseas and has valid driver’s license and willingness to travel as needed.

• Identify and evaluate potential suppliers, vendors, and subcontractors for construction materials, equipment, and services.
• Negotiate contracts, terms, and pricing with suppliers to ensure cost-effectiveness and quality standards.
• Prepare and issue purchase orders, track order status, and ensure timely delivery of materials and equipment to the project site.
• Maintain accurate records of procurement activities, contracts, and inventory.
• Maintain PO List
• Coordinate with another branch such as Singapore, Bangladesh, and HQ in Shanghai.
• Plan and coordinate transportation and delivery schedules for materials and equipment to the project site.
• Liaise with suppliers, shipping agents, and customs officials to ensure smooth import and export processes.
• Monitor the movement of goods, track shipments, and resolve any issues related to delays or discrepancies.
• Ensure compliance with local regulations and safety standards in logistics operations.
• Monitor and manage inventory levels of construction materials and equipment on-site.
• Conduct regular inventory audits and reconcile discrepancies.
• Implement inventory control procedures to minimize waste and optimize resource allocation.
• Develop and maintain strong relationships with key suppliers and vendors.
• Conduct regular performance evaluations of suppliers and provide feedback to improve service quality.
• Address and resolve any issues or disputes with suppliers to ensure smooth operations.
• Prepare and maintain procurement and logistics documentation, including purchase orders, delivery notes, invoices, and inventory reports.
• Generate regular reports on procurement status, logistics performance, and inventory levels for management review.
• Ensure proper filing and documentation of all procurement and logistics activities.

• Strong negotiation, communication, and interpersonal skills.
• Proficiency in procurement and inventory management software.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Knowledge of local procurement and import/export regulations in Kenya is a plus.
• Willing to travel local & overseas and has valid driver’s license and willingness to travel as needed.

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3-5 years of experience in procurement and logistics, preferably in the construction industry.
• Proven experience in managing suppliers and logistics in a construction project environment.