Key Responsibilities:

Responsible for overseeing the procurement and supply chain functions of the Association in compliance with relevant laws, regulations, and internal policies.

Prepare the annual procurement plan and budget proposal, and coordinate its implementation in accordance with applicable laws and regulations.

Prepare and review contract agreements in line with established procedures.

Participate in tender openings and commercial analyses in liaison with relevant departments, sections, and units.

Contribute to the development and implementation of procurement policies, procedures, and systems for the Association.

Prepare and issue tender documents, bidding requests, and requests for quotations for both regular and specialized goods and services.

Schedule procurement activities in alignment with approved budgets.

Promote and ensure the adoption of best practices in supply chain management.

Facilitate the prompt and accurate delivery of goods, works, and services following tender awards or purchase orders.

Facilitating receipt, verification, inspection and posting of ordered goods, to ensure compliance to order specifications.

Prepare tender evaluation schedules and local purchase/service orders for approval and award.

Manage the performance and appraisal of staff within the procurement unit.

Participate in periodic stock-taking and inventory control exercises.

Qualifications and Experience:

At least five (5) years of relevant work experience, of which three (3) years must be at a senior level in Procurement.

A Bachelor’s degree in Procurement, Purchasing and Supplies, Commerce, Business Administration, Economics, Social Sciences, or a related discipline.

A professional qualification in Supply Chain Management (e.g., CIPS, KISM).

Membership in a recognized professional body (such as KISM or CIPS) in good standing.

A Certificate in Computer Proficiency.

Compliance with Chapter Six of the Constitution of Kenya (2010).

• Responsible for overseeing the procurement and supply chain functions of the Association in compliance with relevant laws, regulations, and internal policies.
• Prepare the annual procurement plan and budget proposal, and coordinate its implementation in accordance with applicable laws and regulations.
• Prepare and review contract agreements in line with established procedures.
• Participate in tender openings and commercial analyses in liaison with relevant departments, sections, and units.
• Contribute to the development and implementation of procurement policies, procedures, and systems for the Association.
• Prepare and issue tender documents, bidding requests, and requests for quotations for both regular and specialized goods and services.
• Schedule procurement activities in alignment with approved budgets.
• Promote and ensure the adoption of best practices in supply chain management.
• Facilitate the prompt and accurate delivery of goods, works, and services following tender awards or purchase orders.
• Facilitating receipt, verification, inspection and posting of ordered goods, to ensure compliance to order specifications.
• Prepare tender evaluation schedules and local purchase/service orders for approval and award.
• Manage the performance and appraisal of staff within the procurement unit.
• Participate in periodic stock-taking and inventory control exercises.

• Computer Proficiency
• Supply Chain Management
• Procurement Management
• Staff Management
• Contract Management
• Budget Management

• A Bachelor’s degree in Procurement, Purchasing and Supplies, Commerce, Business Administration, Economics, Social Sciences, or a related discipline.
• A professional qualification in Supply Chain Management (e.g., CIPS, KISM).
• Membership in a recognized professional body (such as KISM or CIPS) in good standing.
• A Certificate in Computer Proficiency.
• Compliance with Chapter Six of the Constitution of Kenya (2010).