Background information about the job or company (e.g., role context, company overview)

The Management University of Africa (MUA) is a premier private university that aims at providing innovation, leadership and management solutions to industries and communities in Africa and beyond. The distinct focus of the Management University of Africa is to be the centre of excellence in capacity building in management, leadership, governance and entrepre...

Responsibilities or duties

The job holder will be responsible for managing the procurement process to ensure the timely and cost-effective acquisition of goods and services while maintaining compliance with university policies and regulatory requirements.

Qualifications or requirements (e.g., education, skills)

Masters’ degree in Business, Procurement & Supply Chain Management from a recognized University.

Bachelor's degree in Business, Procurement & Supply Chain Management from a recognized University.

Professional certification (e.g., CIPS, KISM)

Strong knowledge of procurement laws and regulations in Kenya.

Proficiency in ICT.

Knowledge of Kenyan procurement laws, PPADA 2015, and other relevant regulations.

Proficiency in e-procurement systems and ERP software.

Strong negotiation, analytical, and problem-solving skills.

Experience needed

Minimum of 3-5 years of experience in procurement, preferably in an academic or public institution.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

The Management University of Africa is an equal opportunity employer.

• Coordinate and implement procurement plans in line with the university's strategic objectives.
• Maintain an updated supplier database and procurement records.
• Monitor procurement budgets to ensure cost-effectiveness.
• Identify, evaluate, and negotiate with suppliers to obtain the best value for the university.
• Ensure supplier compliance with legal, regulatory, and ethical procurement standards.
• Prepare and issue tender documents, request for quotations (RFQs), and request for proposals (RFPs).
• Evaluate bids, quotations, and proposals to ensure adherence to procurement guidelines.
• Facilitate contract negotiations and ensure proper documentation and contract execution.
• Ensure all procurement activities comply with relevant laws, university policies, and Public Procurement & Asset Disposal Act (PPADA) regulations.
• Mitigate procurement risks by implementing internal controls and ethical purchasing practices.
• Ensure proper documentation and tracking of all procured assets.
• Maintain accurate procurement records and prepare periodic procurement reports.
• Submit reports on procurement activities, contract performance, and cost savings.
• Liaise with various university departments to determine procurement needs.
• Provide guidance on procurement policies and best practices.
• Source, evaluate, and prequalify suppliers to ensure high-quality goods and services.
• Negotiate contracts, manage supplier relationships, and ensure timely contract renewals.
• Manage the entire tendering process, including bid invitations, evaluation, and awarding.
• Ensure compliance with regulatory procurement standards and ethical practices.
• Process purchase orders and ensure timely delivery of goods and services.
• Maintain accurate procurement records and update the supplier database.
• Monitor procurement expenditures and identify cost-saving opportunities.
• Ensure proper allocation of resources and prevent wastage.

• Strong negotiation skills
• Analytical skills
• Problem-solving skills
• Proficiency in ICT
• Knowledge of Kenyan procurement laws, PPADA 2015, and other relevant regulations
• Proficiency in e-procurement systems and ERP software

• Masters’ degree in Business, Procurement & Supply Chain Management from a recognized University.
• Bachelor's degree in Business, Procurement & Supply Chain Management from a recognized University.
• Professional certification (e.g., CIPS, KISM)