Background information about the job or company (e.g., role context, company overview)

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities or duties

Programme management duties: Supports research, compiles, analyses, summarizes, and presents data and information on production and consumption of substances controlled under the Montreal Protocol and on illegal trade as submitted by parties to the Protocol.

Assists in the recording and analysis of the data on controlled substances received from the parties.

Processes and updates accounting framework data for essential uses, other than laboratory and analytical applications as submitted by the parties to the Montreal Protocol, into the database for controlled substances.

Provides responses to queries from members of the subsidiary bodies such as the Implementation Committee under the Non-Compliance Procedure for the Montreal Protocol and implementing agencies of the Multilateral Fund for the Implementation of the Montreal Protocol.

Prepares, maintains and updates electronic files. vi. Undertakes research and selects a variety of information from office files, records, reports or other sources as required by the supervisor.

Drafts correspondence related to all aspects of the work of the Implementation Committee and to compliance with the Montreal Protocol.

Maintains the contact list of the current Committee members.

Support to the meetings of the Implementation Committee:

Pre-session assistance: Drafts and processes invitation letters for the meetings of the Implementation Committee and any follow up activities from the decisions adopted by the parties in relation to the Implementation Committee.

Monitors Committee pre-session documents for editing and, as appropriate, translation by Conference Services.

Assists with travel arrangements for official missions of officers supporting the Committee as needed and follows up on all travel-related issues with relevant units, the travel agency and hotels.

Performs other duties as assigned.

Qualifications or requirements (e.g., education, skills)

High school diploma or equivalent is required.

Experience needed

A minimum of seven (7) years of progressive experience in general office support, programme management, administrative assistance, or a related field is required.

The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.

Experience in accounting is required. Experience working with MS Office Suite (Word, Excel, PowerPoint) or related applications is required.

Experience working with Enterprise Resources Planning (ERP) systems, in processing travel, budgets and preparing reports is desirable. Experience in preparing cost estimates and expenditure monitoring is desirable. One (1) year or more of experience in data analytics or a related area is desirable.

• Supports research, compiles, analyses, summarizes, and presents data and information on production and consumption of substances controlled under the Montreal Protocol and on illegal trade as submitted by parties to the Protocol.
• Assists in the recording and analysis of the data on controlled substances received from the parties.
• Processes and updates accounting framework data for essential uses, other than laboratory and analytical applications as submitted by the parties to the Montreal Protocol, into the database for controlled substances.
• Provides responses to queries from members of the subsidiary bodies such as the Implementation Committee under the Non-Compliance Procedure for the Montreal Protocol and implementing agencies of the Multilateral Fund for the Implementation of the Montreal Protocol.
• Prepares, maintains and updates electronic files.
• Undertakes research and selects a variety of information from office files, records, reports or other sources as required by the supervisor.
• Drafts correspondence related to all aspects of the work of the Implementation Committee and to compliance with the Montreal Protocol.
• Maintains the contact list of the current Committee members.
• Drafts and processes invitation letters for the meetings of the Implementation Committee and any follow up activities from the decisions adopted by the parties in relation to the Implementation Committee.
• Monitors Committee pre-session documents for editing and, as appropriate, translation by Conference Services.
• Assists with travel arrangements for official missions of officers supporting the Committee as needed and follows up on all travel-related issues with relevant units, the travel agency and hotels.
• Performs other duties as assigned.

• MS Office Suite (Word, Excel, PowerPoint)
• Accounting
• Data analysis
• Enterprise Resources Planning (ERP) systems (desirable)
• Processing travel (desirable)
• Budgeting (desirable)
• Report preparation (desirable)
• Cost estimation (desirable)
• Expenditure monitoring (desirable)

• High school diploma or equivalent
• First-level university degree or higher (reduces experience requirement)