JOB PURPOSE

Our client, a leading insurance company in Kenya, is seeking a Registry Clerk to manage and safeguard company records, ensuring information is accurate, well-organized, and easily accessible to authorized personnel. This role is critical in supporting efficient operations, compliance, and overall information management within the organization.

KEY RESPONSIBILITIES

• Trace, retrieve, and securely store documents, ensuring safety and accessibility.
• Organize, archive, and maintain records in accordance with established filing and classification systems.
• Create and update indexes for all files to facilitate easy retrieval.
• Monitor and track file movements, maintaining accurate records of their status.
• Respond promptly to internal requests for information and provide access to archived records.
• Maintain an efficient, structured, and accessible archive system to support smooth organizational operations.
• Assist in improving filing and records management processes.

QUALIFICATIONS AND EXPERIENCE

• Degree in Library and Information Science.
• Diploma in Records Management, Information Studies, or a relevant field; relevant technical training or part qualification in a professional field is an added advantage.
• Up to 2 years of relevant work experience in records or information management.

SKILLS AND COMPETENCIES

• Excellent communication and interpersonal skills, with the ability to interact effectively across teams.
• Strong organizational and time-management abilities to handle multiple tasks efficiently.
• Attention to detail and accuracy in managing records and documentation.
• Problem-solving and analytical skills to resolve filing or retrieval issues.
• Proficiency in MS Office (Word, Excel, Outlook) and other relevant office applications.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Initiative and self-motivation to ensure records systems are up-to-date and efficient.

• Trace, retrieve, and securely store documents, ensuring safety and accessibility.
• Organize, archive, and maintain records in accordance with established filing and classification systems.
• Create and update indexes for all files to facilitate easy retrieval.
• Monitor and track file movements, maintaining accurate records of their status.
• Respond promptly to internal requests for information and provide access to archived records.
• Maintain an efficient, structured, and accessible archive system to support smooth organizational operations.
• Assist in improving filing and records management processes.

• Excellent communication and interpersonal skills, with the ability to interact effectively across teams.
• Strong organizational and time-management abilities to handle multiple tasks efficiently.
• Attention to detail and accuracy in managing records and documentation.
• Problem-solving and analytical skills to resolve filing or retrieval issues.
• Proficiency in MS Office (Word, Excel, Outlook) and other relevant office applications.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Initiative and self-motivation to ensure records systems are up-to-date and efficient.

• Degree in Library and Information Science.
• Diploma in Records Management, Information Studies, or a relevant field; relevant technical training or part qualification in a professional field is an added advantage.
• Up to 2 years of relevant work experience in records or information management.