ROLE PURPOSE:

She/He will work closely with the finance and programme teams to ensure efficient support is given to external audit teams with the aim of minimizing any issues arising from external audits. In addition, he/she will promote and instill a culture of compliance throughout SC Kenya programme and its partners. Under the direction of the Internal Controls and Compliance Coordinator, he/she will support in overseeing adherence to internal policies and procedures and donor compliance regulations, ensuring that any non-conformities are documented, investigated, and resolved.

KEY AREAS OF ACCOUNTABILITY:

EXTERNAL AUDIT SUPPORT

Under supervision of the Line Manager, support on project audits in liaison with Awards, Finance staff and the relevant project managers ensuring donor compliance with responsibilities including:

• Support with coordinating the entire process of external audits and if need be, accompany the auditors to field offices.
• Identification of documents required by the auditor.
• Sharing with the area offices the audit timelines and requirements.
• Liaise with programmes and departments in providing management comments to issues raised by the auditors.
• Clarify and share questioned transactions from auditors for cross department responses.
• Support in coordinating entry and exit meetings with the auditors.
• Archiving and document retrieval.
• Track and communicate audit findings and recommendations to the Line Manager for sharing with SMT on a quarterly basis and follow up with relevant department to ensure corrective actions are taken.
• Visit field offices and review internal processes (financial and non- financial) according to Save the Children regulations.
• Document audit findings and report to the line manager.
• Review award files, reports and documents prior to any in country donor audit, making sure that everything is present and that all main compliance points have been tested.

DONOR COMPLIANCE

Summarizing regulations and requirements for all Save the Children Kenya programme donors and all other major institutional donors and circulating to relevant staff.

Support in training budget holders, other departments, staff and partners in the relevant donor regulations, and promote awareness of the importance of adherence to all guidelines.

Take part in new award start-up meetings to ensure that budget holders understand donor compliance regulations.

Ensure Save the Children Kenya programme is complying with all applicable, reporting requirements and regulations.

PARTNERSHIP COMPLIANCE

Visit field offices and partners to review source documents and processes according to donor guidelines.

Document findings and report to budget holders and Line Manager.

INTERNAL SYSTEMS COMPLIANCE

Support in updating the operations teams, finance and partners with changes in donor regulations.

Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular secure storage.

FRAUD AND INVESTIGATION

Support in fraud investigation cases that may arise under the supervision of the Line Manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

Widely shares their personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.

Values diversity sees it as a source of competitive strength.

Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions.

Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE

• Bachelor of Commerce degree in Finance or equivalent.
• Professional qualifications in Accounting (CPA part II or ACCA II).
• Familiar with Auditing, Awards (Grants) management or donor compliance.
• Basic knowledge of compliance regulations for all major donors; USAID, EC, ECHO, DFID, UN bodies.
• Strong working computer skills especially in accounting packages.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mind-sets.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required.
• Have basic report writing skills.
• Willingness to undertake high amount of travel to field locations (up to 50%).
• Commitment to Save the Children values.

• Support with coordinating the entire process of external audits and if need be, accompany the auditors to field offices.
• Identification of documents required by the auditor.
• Sharing with the area offices the audit timelines and requirements.
• Liaise with programmes and departments in providing management comments to issues raised by the auditors.
• Clarify and share questioned transactions from auditors for cross department responses.
• Support in coordinating entry and exit meetings with the auditors.
• Archiving and document retrieval.
• Track and communicate audit findings and recommendations to the Line Manager for sharing with SMT on a quarterly basis and follow up with relevant department to ensure corrective actions are taken.
• Visit field offices and review internal processes (financial and non- financial) according to Save the Children regulations.
• Document audit findings and report to the line manager.
• Review award files, reports and documents prior to any in country donor audit, making sure that everything is present and that all main compliance points have been tested.
• Summarizing regulations and requirements for all Save the Children Kenya programme donors and all other major institutional donors and circulating to relevant staff.
• Support in training budget holders, other departments, staff and partners in the relevant donor regulations, and promote awareness of the importance of adherence to all guidelines.
• Take part in new award start-up meetings to ensure that budget holders understand donor compliance regulations.
• Ensure Save the Children Kenya programme is complying with all applicable, reporting requirements and regulations.
• Visit field offices and partners to review source documents and processes according to donor guidelines.
• Document findings and report to budget holders and Line Manager.
• Support in updating the operations teams, finance and partners with changes in donor regulations.
• Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular secure storage.
• Support in fraud investigation cases that may arise under the supervision of the Line Manager.

• Strong working computer skills especially in accounting packages.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mind-sets.
• Ability to present complex information in a succinct and compelling manner.
• Basic report writing skills.

• Bachelor of Commerce degree in Finance or equivalent.
• Professional qualifications in Accounting (CPA part II or ACCA II).
• Familiar with Auditing, Awards (Grants) management or donor compliance.
• Basic knowledge of compliance regulations for all major donors; USAID, EC, ECHO, DFID, UN bodies.
• Commitment to Save the Children values.