Kenya Builders & Concrete Co. Ltd is the leading company in Kenya in Quarrying and Supplies of Aggregates, Concrete Paving Blocks, Concrete Masonry Blocks, Precast Concrete Products & Civil Works.

Responsibilities or duties

Order Processing & Data Entry

• Enter quotations, confirmed orders and delivery schedules in iScala.
• Generate picking lists, proforma invoices and sales invoices from iScala.
• Ensure orders are recorded accurately and priced at approved rates.
• Confirm stock availability and allocate items.

Documentation & System Management

• Maintain customer records and sales transactions in iScala.
• Attach LPOs, payment slips, approvals and other supporting documents.
• File/archive all order-processing documentation properly.

Coordination & Communication

• Liaise with warehouse/dispatch for timely order preparation and dispatch.
• Work with sales/customer-service teams on order queries.
• Update stakeholders on order status and delivery timelines.

Compliance & Internal Controls

• Verify orders meet credit, pricing and payment-term policies before processing.
• Comply with internal controls on approvals/documentation.
• Report discrepancies, stock variances or unusual order patterns.

HubSpot CRM Integration

• Update deal status in HubSpot when linked to an iScala order.
• Log order notes, documents and follow-ups in HubSpot.
• Use CRM to track order lifecycle and give sales teams visibility.

Qualifications or requirements (e.g., education, skills)

• Diploma/Certificate in Business Administration, Procurement or related field.
• Basic accounting or ERP systems training is an advantage.

Experience needed

• 1–2 years’ experience in sales administration, data entry or order processing.
• Familiarity with ERP (e.g., iScala) and CRM (e.g., HubSpot) is an advantage.
• Manufacturing, distribution or logistics experience preferred.

• Enter quotations, confirmed orders and delivery schedules in iScala.
• Generate picking lists, proforma invoices and sales invoices from iScala.
• Ensure orders are recorded accurately and priced at approved rates.
• Confirm stock availability and allocate items.
• Maintain customer records and sales transactions in iScala.
• Attach LPOs, payment slips, approvals and other supporting documents.
• File/archive all order-processing documentation properly.
• Liaise with warehouse/dispatch for timely order preparation and dispatch.
• Work with sales/customer-service teams on order queries.
• Update stakeholders on order status and delivery timelines.
• Verify orders meet credit, pricing and payment-term policies before processing.
• Comply with internal controls on approvals/documentation.
• Report discrepancies, stock variances or unusual order patterns.
• Update deal status in HubSpot when linked to an iScala order.
• Log order notes, documents and follow-ups in HubSpot.
• Use CRM to track order lifecycle and give sales teams visibility.

• Data Entry
• Order Processing
• iScala ERP system
• HubSpot CRM
• Communication
• Documentation
• Coordination
• Compliance
• Basic accounting (advantage)
• ERP systems training (advantage)

• Diploma/Certificate in Business Administration, Procurement or related field.
• Basic accounting or ERP systems training is an advantage.
• 1–2 years’ experience in sales administration, data entry or order processing.
• Familiarity with ERP (e.g., iScala) and CRM (e.g., HubSpot) is an advantage.
• Manufacturing, distribution or logistics experience preferred.