Advert Details

Advert Number: 173/2025

Organisation Advertising:

State Department for Public Service

Designation:

Secretary, Human Resource Information Services

Job Scale:

CSG 4

Area of Study:

Minimum Award Requirement:

Masters

Number of Vacancies:

1

Terms of Service:

P&P

Experience required?

Yes

Years of Experience Required:

18

For Serving Officers Only?

Yes

Requirements for Appointment:

For appointment to this grade, a candidate must have: -

• (i) cumulative service period of eighteen (18) years, three (3) of which must have been in the grade of Director, Human Resource Information Services, CSG 5 or in a comparable and relevant position in the wider public service;
• (ii) a Bachelor's degree in any of the following fields: Management Science, Computer Science, Information Science, Information Technology or any other relevant qualification from a university recognized in Kenya;

OR

• (iii) a Bachelor's degree in any Social Science PLUS a Diploma in Management Information Technology, Computer Science or any other relevant qualification from a recognized institution; and
• (iv) a Masters degree in any of the following fields: Information Management, Business Information Technology, Computer Science, Software Engineering, Social Sciences or any other relevant qualification from a university recognized in Kenya;
• (v) a Certificate in Strategic Leadership Development programme from a recognized institution;
• (vi) a Membership to a relevant professional body; and
• (vii) demonstrated professional competence and leadership capability in work performance and results.

Duties and Responsibilities:

Duties and responsibilities

• (i) overseeing the development, implementation and review of policies, strategies, guidelines and standards on human resource information services;
• (ii) providing oversight in the implementation of human resource information services;
• (iii) providing technical expertise in Human Resource Information Systems in the Public Service;
• (iv) spearheading the development, maintenance and review of a Unified Payroll Number Allocation and Management facility;
• (v) approving Payroll Check-off facilities for use by Third Party organizations;
• (vi) overseeing HRIS installations for Ministries, Departments, Counties and Agencies (MDCAs);
• (vii) providing lead in the design and development of Human Resource Information Systems;
• (viii) ensuring automation and digitalization of human resource information services;
• (ix) managing Public Service payroll data and human resource information records;
• (x) liaising with MDCAs in staff establishment control;
• (xi) facilitating the development of designation codes for newly created positions in the Public Service;
• (xii) overseeing the development and implementation of training programmes for Human Resource Information Systems users;
• (xiii) ensuring development and implementation of measures to enhance data integrity and accuracy;
• (xiv) overseeing the development and dissemination of human resource information data for decision-making in the Public Service;
• (xv) facilitating payroll audit in MDCAs and allocating IPPD Manager Password;
• (xvi) keeping custody of public service Human Resource Information and Payroll database;
• (xvii) overseeing the development and implementation of the Directorate's budgets, procurement plans, performance contract and ensuring prudent utilization of resources allocated; and
• (xviii) managing and developing staff in the Directorate.

Advert Date:

16/12/2025

Close Date:

09/01/2026

Copyright @ Public Service Commission- PSCIMS 2021

• overseeing the development, implementation and review of policies, strategies, guidelines and standards on human resource information services;
• providing oversight in the implementation of human resource information services;
• providing technical expertise in Human Resource Information Systems in the Public Service;
• spearheading the development, maintenance and review of a Unified Payroll Number Allocation and Management facility;
• approving Payroll Check-off facilities for use by Third Party organizations;
• overseeing HRIS installations for Ministries, Departments, Counties and Agencies (MDCAs);
• providing lead in the design and development of Human Resource Information Systems;
• ensuring automation and digitalization of human resource information services;
• managing Public Service payroll data and human resource information records;
• liaising with MDCAs in staff establishment control;
• facilitating the development of designation codes for newly created positions in the Public Service;
• overseeing the development and implementation of training programmes for Human Resource Information Systems users;
• ensuring development and implementation of measures to enhance data integrity and accuracy;
• overseeing the development and dissemination of human resource information data for decision-making in the Public Service;
• facilitating payroll audit in MDCAs and allocating IPPD Manager Password;
• keeping custody of public service Human Resource Information and Payroll database;
• overseeing the development and implementation of the Directorate's budgets, procurement plans, performance contract and ensuring prudent utilization of resources allocated; and
• managing and developing staff in the Directorate.

• Demonstrated professional competence and leadership capability in work performance and results.

• cumulative service period of eighteen (18) years, three (3) of which must have been in the grade of Director, Human Resource Information Services, CSG 5 or in a comparable and relevant position in the wider public service;
• a Bachelor's degree in any of the following fields: Management Science, Computer Science, Information Science, Information Technology or any other relevant qualification from a university recognized in Kenya;
• OR
• a Bachelor's degree in any Social Science PLUS a Diploma in Management Information Technology, Computer Science or any other relevant qualification from a recognized institution; and
• a Masters degree in any of the following fields: Information Management, Business Information Technology, Computer Science, Software Engineering, Social Sciences or any other relevant qualification from a university recognized in Kenya;
• a Certificate in Strategic Leadership Development programme from a recognized institution;
• a Membership to a relevant professional body; and
• demonstrated professional competence and leadership capability in work performance and results.