Background information about the job or company (e.g., role context, company overview)

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities or duties

Contract Administration:

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors' invoices and monitor payments.

Budget and Finance

• Assists in monitoring budget/staff related costs and suggests reallocations of resources and implements the reallocations as necessary.
• Helps in the review, and preparation of the medium-term plan and its revisions.
• Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

Qualifications or requirements (e.g., education, skills)

Experience needed

A minimum of ten (10) years of experience in human resources and administrative services is required.

The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level university degree or higher.

At least seven (7) years͛ of experience in the recruitment of staff and other personnel is desirable.

Experience working with an Enterprise Resource Planning (ERP) system, specifically with post management is desirable.

A minimum of one (1) year experience in data analytics or related area is desirable.

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors' invoices and monitor payments.
• Assists in monitoring budget/staff related costs and suggests reallocations of resources and implements the reallocations as necessary.
• Helps in the review, and preparation of the medium-term plan and its revisions.
• Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

• Contract Administration
• Budget Monitoring
• Financial Analysis
• ERP Systems
• Data Analytics

• BA/BSc/HND
• 10 years of experience in human resources and administrative services
• 8 years of experience for candidates with a first level university degree or higher
• 7 years of experience in recruitment of staff and other personnel (desirable)
• Experience with an Enterprise Resource Planning (ERP) system, specifically with post management (desirable)
• 1 year of experience in data analytics or related area (desirable)