Job Purpose

The role holder will lead the management, control, and accountability of all fixed assets. He/she will also oversee the verification and reconciliation exercises, acting as the primary technical advisor on disposal matters, and ensuring absolute compliance with the PPADA 2015.

Key Duties and Responsibilities

The duties and responsibilities focus on coordination, execution, and logistical management of the asset lifecycle.

Asset Accountability and Control Execution

1. Asset Tagging: Execute and supervise the immediate physical tagging of all new assets upon receipt.

2. Record Maintenance: Prepare and maintain updated records of all new, tagged, and transferred assets at Head Office, and ensure similar records are accurately maintained across all other Bank locations.

3. Movement Documentation: Facilitate and ensure the timely preparation of all relevant documentation required to support asset movements and transfers.

4. Tag Custody: Act as the dedicated custodian of asset tags, maintaining accountability for their receipt, usage, and security.

Inter-Departmental Coordination and Compliance

1. Act as the central point of contact, coordinating with all Asset Liaison Offices across the institution on matters related to asset management compliance and data submissions.

2. Ensure all physical asset management activities are carried out in strict compliance with all applicable laws, policies and procedures.

Asset Disposal Logistics and Execution

1. Staging Area Management: Oversee the temporary custody and secure storage of all unusable and obsolete items surrendered by departments for disposal, ensuring premises are decluttered.

2. Disposal Preparation: Responsible for the accurate lotting and arrangement of surrendered assets, preparing the necessary submission report for the Disposal Committee's deliberation.

3. Public Viewing and Release: Accountable for organizing and managing the logistical execution of asset disposal events, including scheduling public viewing exercises and ensuring the safe release of items to successful bidders following the sale.

4. Post-Disposal Reporting: Prepare a detailed report of assets sold following the completion of the disposal exercise for submission to the Finance Department to facilitate the official retirement of fixed assets from the books.

5. Any other roles that may be assigned from time to time.

Qualifications

1. A Bachelors Degree in Supply Chain Management or Stores Management or Purchasing and Supplies Management, Logistics or equivalent from a recognized institution.

2. Associate Member of the Kenya Institute of Supplies Management (KISM) or be eligible for membership.

Work Experience

1. A minimum of three (3) years of relevant and/or practical experience focused on fixed asset logistics, control, or Inventory Management.

2. Proficiency in computer applications and experience with data entry into an ERP or Asset Management System.

Competencies

Technical Competencies

1. Logistical Execution: Strong ability to plan and execute physical asset tasks (tagging, viewing, release).

2. Coordination: Excellent communication and liaison skills for working with multiple internal offices.

3. Accountability: Meticulous approach to record-keeping, tag custody, and inventory control.

4. Integrity and Compliance: High ethical standards necessary for handling sensitive disposal processes.

General/Behavioral Competencies

1. Resilient to withstand operational challenges and maintain operational momentum.

2. Emotional intelligence and strategic thinking capabilities.

3. Professionalism, work ethic & integrity and confidentiality - Ability to convey a high level of excellence and competence on delivery of duty.

4. Collaboration and teamwork - Ability to work collaboratively within a group of people to achieve a common goal.

5. Accountability and professional development – Ability to take and accept responsibility and outcome thereof in an open and transparent manner.

6. Communication & information sharing -Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.

• Execute and supervise the immediate physical tagging of all new assets upon receipt.
• Prepare and maintain updated records of all new, tagged, and transferred assets at Head Office, and ensure similar records are accurately maintained across all other Bank locations.
• Facilitate and ensure the timely preparation of all relevant documentation required to support asset movements and transfers.
• Act as the dedicated custodian of asset tags, maintaining accountability for their receipt, usage, and security.
• Act as the central point of contact, coordinating with all Asset Liaison Offices across the institution on matters related to asset management compliance and data submissions.
• Ensure all physical asset management activities are carried out in strict compliance with all applicable laws, policies and procedures.
• Oversee the temporary custody and secure storage of all unusable and obsolete items surrendered by departments for disposal, ensuring premises are decluttered.
• Responsible for the accurate lotting and arrangement of surrendered assets, preparing the necessary submission report for the Disposal Committee's deliberation.
• Accountable for organizing and managing the logistical execution of asset disposal events, including scheduling public viewing exercises and ensuring the safe release of items to successful bidders following the sale.
• Prepare a detailed report of assets sold following the completion of the disposal exercise for submission to the Finance Department to facilitate the official retirement of fixed assets from the books.
• Any other roles that may be assigned from time to time.

• Logistical Execution: Strong ability to plan and execute physical asset tasks (tagging, viewing, release).
• Coordination: Excellent communication and liaison skills for working with multiple internal offices.
• Accountability: Meticulous approach to record-keeping, tag custody, and inventory control.
• Integrity and Compliance: High ethical standards necessary for handling sensitive disposal processes.
• Resilience to withstand operational challenges and maintain operational momentum.
• Emotional intelligence and strategic thinking capabilities.
• Professionalism, work ethic & integrity and confidentiality.
• Collaboration and teamwork.
• Accountability and professional development.
• Communication & information sharing.

• A Bachelors Degree in Supply Chain Management or Stores Management or Purchasing and Supplies Management, Logistics or equivalent from a recognized institution.
• Associate Member of the Kenya Institute of Supplies Management (KISM) or be eligible for membership.
• Proficiency in computer applications and experience with data entry into an ERP or Asset Management System.