JOB PURPOSE

To manage, control, and safeguard all construction materials, tools, and equipment on-site, ensuring accurate stock levels, proper issuing, and timely replenishment to support smooth project execution.

KEY RESPONSIBILITIES

A. Material Receiving & Verification

• Receive all construction materials delivered to site and verify quantities and quality against LPOs and delivery notes.
• Inspect materials for damage or defects and report discrepancies immediately.
• Ensure all deliveries are recorded in the delivery register and acknowledged by relevant parties.

B. Inventory Management & Documentation

• Maintain up-to-date stock records for all materials, tools, and consumables.
• Update stock cards and digital systems immediately after every movement (receipts or issues).
• Prepare daily stock reports and submit them to the Site Supervisor and Procurement Officer.
• Monitor material usage and forecast shortages to avoid project delays.

C. Issuing Materials & Tools

• Issue materials strictly based on approved requisition forms from engineers or supervisors.
• Track issuance of tools and ensure all borrowed tools are returned in good condition.
• Maintain a register for tool allocation and usage.

D. Store Organization & Safety

• Ensure all materials are stored properly, safely, and in an orderly manner.
• Implement first-in, first-out (FIFO) for materials with expiry considerations (e.g., cement, chemicals).
• Keep the store clean, secure, and accessible only to authorized personnel.
• Report damaged, expired, or obsolete materials immediately.

E. Compliance & Security

• Enforce strict access control to the store area.
• Participate in internal audits and ensure compliance with company procedures.
• Prevent loss, theft, or misuse of company property through proper record-keeping and security measures.

QUALIFICATIONS & SKILLS

Education:

Certificate or Diploma in Supply Chain, Procurement, Storekeeping, or related field.

Experience:

• Minimum 1–2 years in storekeeping, preferably on a construction site.
• Familiarity with construction materials (cement, steel, sand, timber, fittings, plumbing, electrical items, etc.).

Skills:

• Strong organizational and record-keeping skills
• Proficiency in Excel or inventory software
• Good communication and reporting skills
• High level of integrity and responsibility

• Receive all construction materials delivered to site and verify quantities and quality against LPOs and delivery notes.
• Inspect materials for damage or defects and report discrepancies immediately.
• Ensure all deliveries are recorded in the delivery register and acknowledged by relevant parties.
• Maintain up-to-date stock records for all materials, tools, and consumables.
• Update stock cards and digital systems immediately after every movement (receipts or issues).
• Prepare daily stock reports and submit them to the Site Supervisor and Procurement Officer.
• Monitor material usage and forecast shortages to avoid project delays.
• Issue materials strictly based on approved requisition forms from engineers or supervisors.
• Track issuance of tools and ensure all borrowed tools are returned in good condition.
• Maintain a register for tool allocation and usage.
• Ensure all materials are stored properly, safely, and in an orderly manner.
• Implement first-in, first-out (FIFO) for materials with expiry considerations (e.g., cement, chemicals).
• Keep the store clean, secure, and accessible only to authorized personnel.
• Report damaged, expired, or obsolete materials immediately.
• Enforce strict access control to the store area.
• Participate in internal audits and ensure compliance with company procedures.
• Prevent loss, theft, or misuse of company property through proper record-keeping and security measures.

• Strong organizational and record-keeping skills
• Proficiency in Excel or inventory software
• Good communication and reporting skills
• High level of integrity and responsibility

• Certificate or Diploma in Supply Chain, Procurement, Storekeeping, or related field