Job Purpose

The role holder will execute inventory planning, control, and reconciliation activities, ensuring optimal stock holding, adherence to budgetary limitations, and real-time accuracy of all inventory data within the CBK ERP system, in line with the PPADA 2015 framework.

Key Duties and Responsibilities

Inventory Planning and Stock Optimization

• Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
• Conduct analysis for demand forecasting and material requirement planning (MRP) based on historical consumption, and user requirements.
• Analyze stock usage patterns, lead times, and economic order quantities (EOQ), providing technical reports and recommendations to the Inventory Manager for any adjustments that may be required.
• Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
• Implement and prescribe improvement to inventory management processes and procedures.

Inventory Control and Reconciliation

• Ensure the accurate and timely capture of all stock transactions (receipts, issues, adjustments) in the Enterprise Resource Planning (ERP) or Inventory Management System.
• Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
• Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged (SMOD) items, and preparing the necessary documentation for disposal action.
• Place replenishment orders for depleted inventory items as needed.

Operations Support

• Collaborate closely with all stores’ staff to ensure physical storage practices (e.g., proper stacking, organization) support stock accuracy.
• Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
• Prepare and distribute inventory levels report and consumption reports to for review by the Inventory Manager.
• Coordinate regular inventory counts and audits.
• Any other assigned roles and responsibilities.

Qualifications

• A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce (Supply Chain Option) from a recognized university.
• Be a Member of the Kenya Institute of Supplies Management (KISM) or be eligible for full membership.
• Proven hands-on proficiency in using an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, IFMIS modules) for inventory data management and reporting.

Work Experience

• A minimum of three (3) years of demonstrated experience in a technical inventory planning, analysis, or reconciliation role.
• Working knowledge of inventory management software (e.g., Oracle).

Competencies

Technical Competencies

• Data Analysis & Reporting: Good capability in using spreadsheets and ERP tools to derive meaningful insights and prepare detailed reports
• Problem-Solving: Strong aptitude for diagnosing and resolving stock discrepancy issues promptly and accurately.
• System Proficiency: High level of competence in navigating and maintaining data integrity within a complex inventory system.

Behavioral/ General Competencies

• Planning and organization - Ability to organize work, set priorities and deliver high quality work within set timelines.
• Organization knowledge – Ability to recognize how own work contributes to the achievement of team goals.
• Quality orientation – Ability to ensure work assigned is completed with accuracy and carefully follow established procedures and regulations.
• Communication - Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.
• Demonstrate ability to present own views and a desirable level of self-confidence.
• Professionalism, work ethic & integrity – Adhere to professional standards and established Bank procedures, policies when carrying out tasks.
• Collaboration and teamwork - Ability to work well with suppliers, customers, and other team members.
• Integrity and Accountability: Mandatory adherence to ethical standards and strict compliance with financial and procurement laws.
• Creativity and innovation – Ability to share ideas for improvement/s to the way of working/ tasks assigned.
• Customer focus – Engage Internal and External client in a respectful, helpful, and responsive manner as per the Bank Procedures and guidelines.
• Can work with minimal supervision.
• Ability to work well under pressure or opposition, while maintaining effectiveness and self-control.

Candidates are requested to note that:

INCOMPLETE applications will not be considered.

Only shortlisted candidates will be contacted.

• Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
• Conduct analysis for demand forecasting and material requirement planning (MRP) based on historical consumption, and user requirements.
• Analyze stock usage patterns, lead times, and economic order quantities (EOQ), providing technical reports and recommendations to the Inventory Manager for any adjustments that may be required.
• Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
• Implement and prescribe improvement to inventory management processes and procedures.
• Ensure the accurate and timely capture of all stock transactions (receipts, issues, adjustments) in the Enterprise Resource Planning (ERP) or Inventory Management System.
• Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
• Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged (SMOD) items, and preparing the necessary documentation for disposal action.
• Place replenishment orders for depleted inventory items as needed.
• Collaborate closely with all stores’ staff to ensure physical storage practices (e.g., proper stacking, organization) support stock accuracy.
• Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
• Prepare and distribute inventory levels report and consumption reports to for review by the Inventory Manager.
• Coordinate regular inventory counts and audits.
• Any other assigned roles and responsibilities.

• Data Analysis & Reporting
• Problem-Solving
• System Proficiency
• Planning and organization
• Organization knowledge
• Quality orientation
• Communication
• Ability to present own views and a desirable level of self-confidence
• Professionalism, work ethic & integrity
• Collaboration and teamwork
• Integrity and Accountability
• Creativity and innovation
• Customer focus
• Ability to work with minimal supervision
• Ability to work well under pressure or opposition, while maintaining effectiveness and self-control

• A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce (Supply Chain Option) from a recognized university.
• Be a Member of the Kenya Institute of Supplies Management (KISM) or be eligible for full membership.
• Proven hands-on proficiency in using an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, IFMIS modules) for inventory data management and reporting.