About Harley’s Limited

Harley’s Limited is a leading healthcare and wellbeing solutions provider in East Africa, committed to improving lives through high-quality products and trusted services. With decades of expertise in the distribution and marketing of pharmaceuticals, consumer health, and medical solutions, Harley’s positions itself as a partner of choice across the region.

Our portfolio spans pharmaceuticals, consumer health, animal health, as well as medical and laboratory equipment and consumables, serving hospitals, pharmacies, and healthcare professionals across Kenya, Uganda, and beyond.

Position: Supply Chain Coordinator (Nairobi, Kenya)

Are you a detail-oriented, results-driven professional with a passion for supply chain excellence? Do you thrive in a fast-paced, high-accountability environment where your work directly supports service delivery and business continuity? If so, Harley's Limited is inviting applications for the position of Supply Chain Coordinator within its Kenya operations.

As the incumbent, you will play a pivotal role in ensuring the smooth flow of products from suppliers to warehouse, and ultimately to our customers across Kenya and the region. You will be responsible for maintaining optimal inventory levels, coordinating procurement and logistics, and ensuring that all supply chain processes run efficiently, cost-effectively, and in compliance with the company's policies and regulatory requirements. This position requires strong coordination skills, accuracy in data handling, proactive communication and a commitment to ethical standards and operational excellence.

WHY JOIN US

Impactful Work: Join a vibrant work environment which promotes innovation, collaboration and professional growth.

Leadership: Experience a leadership team that is accessible, transparent and values employee feedback.

Growth Opportunities: Elevate your career with unparalleled opportunities for professional growth, directly contributing to the evolution of the company.

KEY RESPONSIBILITIES

Order Management & Inventory Control: Coordinate supplier orders based on approved forecasts and stock movement. Monitor goods in transit and ensure timely delivery to maintain optimal stock levels across the business.

Inventory Reporting: Generate and share regular reports on inventory status, order tracking and goods movement. Support demand planning by providing data on Demand Plan Accuracy (DPA), sales trends and stock availability.

Cross-Functional & External Coordination: Collaborate with sales, warehouse, finance and business unit teams to align procurement and stock decisions.

Procurement & Logistics Optimization: Execute end-to-end procurement processes while consolidating orders for cost savings. Coordinate inbound logistics, maintain up-to-date records (purchase orders, GRNs, delivery notes), and follow up on supplier performance returns and documentation.

Compliance & Process Integrity: Ensure full adherence to departmental governance framework, company SOPs, procurement policies and ethical standards. Comply with all relevant Kenyan regulations and support internal audits or quality assurance processes as required.

QUALIFICATIONS & EXPERIENCE

• A Diploma and/or Bachelor's Degree in Supply Chain Management, Procurement, Logistics or Business.
• A professional certification such as CIPS, KISM or APICS will be an advantage.
• Minimum of 4 years of experience in a supply chain or procurement role, preferably in the pharmaceutical, FMCG or medical distribution sectors.
• Proficient in supply chain software and tools (e.g., ERP systems, MS Excel, inventory tracking tools).
• Sound knowledge of Kenyan import regulations, tax procedures and supplier compliance requirements.
• Strong communication, negotiation and analytical skills.
• High level of integrity and commitment to upholding company values and compliance standards.
• Experience in healthcare operations will be an advantage.

Equal Opportunity Statement

Harley’s Limited is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from candidates of all backgrounds and experiences.

Please note that only shortlisted candidates who best meet the requirements will be contacted for interviews.

• Coordinate supplier orders based on approved forecasts and stock movement.
• Monitor goods in transit and ensure timely delivery to maintain optimal stock levels across the business.
• Generate and share regular reports on inventory status, order tracking and goods movement.
• Support demand planning by providing data on Demand Plan Accuracy (DPA), sales trends and stock availability.
• Collaborate with sales, warehouse, finance and business unit teams to align procurement and stock decisions.
• Execute end-to-end procurement processes while consolidating orders for cost savings.
• Coordinate inbound logistics, maintain up-to-date records (purchase orders, GRNs, delivery notes), and follow up on supplier performance returns and documentation.
• Ensure full adherence to departmental governance framework, company SOPs, procurement policies and ethical standards.
• Comply with all relevant Kenyan regulations and support internal audits or quality assurance processes as required.

• Strong coordination skills
• Accuracy in data handling
• Proactive communication
• Commitment to ethical standards and operational excellence
• Proficiency in supply chain software and tools (e.g., ERP systems, MS Excel, inventory tracking tools)
• Sound knowledge of Kenyan import regulations, tax procedures and supplier compliance requirements
• Strong communication, negotiation and analytical skills
• High level of integrity

• A Diploma and/or Bachelor's Degree in Supply Chain Management, Procurement, Logistics or Business.
• A professional certification such as CIPS, KISM or APICS will be an advantage.
• Minimum of 4 years of experience in a supply chain or procurement role, preferably in the pharmaceutical, FMCG or medical distribution sectors.
• Experience in healthcare operations will be an advantage.