Background

Supply Chain Management Officer at Jeremiah Nyaga National Polytechnic (JNNP), Embu. Focuses on procurement, inventory control, and public procurement compliance.

Responsibilities

• Plan and coordinate procurement of goods, works, and services.
• Ensure compliance with procurement laws, regulations, and policies.
• Prepare tender and procurement documents.
• Manage supplier selection, contracts, and performance.
• Process purchase orders and monitor timely deliveries.
• Maintain procurement records and reports.
• Manage inventory and stores operations.
• Coordinate inspection and acceptance of supplies.
• Support disposal of obsolete and unserviceable assets.
• Promote value for money, transparency, accountability, and ethical procurement practices.
• Supervise and mentor junior procurement and stores staff where applicable.
• Assist in the development, review, and implementation of procurement and stores policies and procedures.
• Participate in budget preparation by providing procurement and supply chain information.
• Conduct periodic stocktaking and asset verification and prepare reconciliation reports.
• Advise management on procurement policies, procedures, and supply chain management best practices.
• Perform any other lawful duties as may be assigned by the Head of Supply Chain Management, Principal, or other authorized officer.

Qualifications and Requirements

• Bachelor’s Degree in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, Commerce (Procurement/Supply Chain Option), Business Administration (Procurement Option), or an equivalent qualification from a recognized institution.
• Membership with the Kenya Institute of Supplies Management (KISM).
• Valid KISM Practicing Certificate, where applicable.
• Knowledge of the Public Procurement and Asset Disposal Act, 2015 and its Regulations.
• Knowledge of the Public Finance Management Act, 2012.
• Knowledge of government procurement procedures, inventory management, and contract management.
• Proficiency in computer applications, including Microsoft Office Suite and IFMIS/e-procurement systems.
• Strong analytical, communication, interpersonal, and organizational skills.
• High level of integrity, accountability, and professionalism.
• Ability to work independently and as part of a team.

Additional Notes

• Jeremiah Nyaga National Polytechnic is an equal opportunity employer. Persons with disabilities, youth and persons from marginalized groups and minority communities who meet the requirement of the advertised jobs are encouraged to apply.
• Shortlisted candidates shall be required to produce Originals of their National ID, academic and professional certificates and transcripts during interviews.
• It is a criminal offence for any applicant to provide false information and document in the job application.
• Canvassing will lead to automatic disqualification.
• Successful candidates will be required to provide clearances forms from KRA, DCI (Police Clearance), EACC, HELB and CRB.
• Only shortlisted candidates will contacted.

• Plan and coordinate procurement of goods, works, and services.
• Ensure compliance with procurement laws, regulations, and policies.
• Prepare tender and procurement documents.
• Manage supplier selection, contracts, and performance.
• Process purchase orders and monitor timely deliveries.
• Maintain procurement records and reports.
• Manage inventory and stores operations.
• Coordinate inspection and acceptance of supplies.
• Support disposal of obsolete and unserviceable assets.
• Promote value for money, transparency, accountability, and ethical procurement practices.
• Supervise and mentor junior procurement and stores staff where applicable.
• Assist in the development, review, and implementation of procurement and stores policies and procedures.
• Participate in budget preparation by providing procurement and supply chain information.
• Conduct periodic stocktaking and asset verification and prepare reconciliation reports.
• Advise management on procurement policies, procedures, and supply chain management best practices.
• Perform any other lawful duties as may be assigned by the Head of Supply Chain Management, Principal, or other authorized officer.

• Strong analytical, communication, interpersonal, and organizational skills.
• Proficiency in computer applications, including Microsoft Office Suite and IFMIS/e-procurement systems.
• Knowledge of the Public Procurement and Asset Disposal Act, 2015 and its Regulations.
• Knowledge of the Public Finance Management Act, 2012.
• Knowledge of government procurement procedures, inventory management, and contract management.

• Bachelor’s Degree in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, Commerce (Procurement/Supply Chain Option), Business Administration (Procurement Option), or an equivalent qualification from a recognized institution.
• Membership with the Kenya Institute of Supplies Management (KISM).
• Valid KISM Practicing Certificate, where applicable.