Background information about the job or company (e.g., role context, company overview)

Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....

As the Transport Executor within our logistics business, your primary responsibility is to coordinate and optimize the movement of goods through efficient route planning and effective communication with drivers. Your role is crucial in ensuring on-time deliveries, minimizing transportation costs, and maintaining a smooth flow of operations.

Responsibilities or duties

• Efficiently plan transportation routes to maximize delivery efficiency, considering factors such as distance, traffic, and time constraints.
• Communicate with drivers to provide detailed instructions regarding routes, schedules, and any special delivery requirements.
• Monitor driver progress and address any unforeseen challenges or deviations from the plan promptly.
• Utilize transportation management systems (TMS) and tracking tools to monitor the real-time status of shipments and vehicles.
• Respond swiftly to disruptions, traffic incidents, or other issues affecting the transportation schedule.
• Act as a central point of contact for drivers, internal teams, and external stakeholders.
• Be actively involved in and support change initiatives
• Plan and utilize all internal resources to ensure maximum productivity
• Facilitate effective communication to ensure everyone is informed about changes, delays, or other relevant updates.
• Generate regular reports on key performance indicators (KPIs) related to transportation efficiency.
• Maintain accurate records of transportation activities, including delivery times, delays, and any incidents.
• Identify and address issues related to transportation, such as delays, vehicle breakdowns, or unexpected changes in delivery requirements.
• Collaborate with drivers and relevant teams to implement effective problem-solving strategies.
• Work within operating areas as determined by management and the needs of the business
• Carry out duties following standard operating procedures and safe working practices
• Be actively involved in and support change initiatives
• Timely follow up on PODS & debriefing on the system
• On time dispatch and DCT trip closure
• Delivery in Full

Qualifications or requirements (e.g., education, skills)

• Degree or Diploma in Logistics, Supply Chain Management or equivalent.
• Familiarity with transportation management systems (TMS) and route optimization software. L84
• Relevant professional qualifications
• Person needs good understanding of distribution and transport methods
• Person should have a working knowledge of packaging and warehousing methods and application
• Strong communication and organizational skills.

Experience needed

• Proven experience of 3 years in transportation dispatch, preferably within the logistics industry.

• Efficiently plan transportation routes to maximize delivery efficiency, considering factors such as distance, traffic, and time constraints.
• Communicate with drivers to provide detailed instructions regarding routes, schedules, and any special delivery requirements.
• Monitor driver progress and address any unforeseen challenges or deviations from the plan promptly.
• Utilize transportation management systems (TMS) and tracking tools to monitor the real-time status of shipments and vehicles.
• Respond swiftly to disruptions, traffic incidents, or other issues affecting the transportation schedule.
• Act as a central point of contact for drivers, internal teams, and external stakeholders.
• Be actively involved in and support change initiatives
• Plan and utilize all internal resources to ensure maximum productivity
• Facilitate effective communication to ensure everyone is informed about changes, delays, or other relevant updates.
• Generate regular reports on key performance indicators (KPIs) related to transportation efficiency.
• Maintain accurate records of transportation activities, including delivery times, delays, and any incidents.
• Identify and address issues related to transportation, such as delays, vehicle breakdowns, or unexpected changes in delivery requirements.
• Collaborate with drivers and relevant teams to implement effective problem-solving strategies.
• Work within operating areas as determined by management and the needs of the business
• Carry out duties following standard operating procedures and safe working practices
• Be actively involved in and support change initiatives
• Timely follow up on PODS & debriefing on the system
• On time dispatch and DCT trip closure
• Delivery in Full

• Strong communication and organizational skills.

• Degree or Diploma in Logistics, Supply Chain Management or equivalent.
• Familiarity with transportation management systems (TMS) and route optimization software. L84
• Relevant professional qualifications
• Person needs good understanding of distribution and transport methods
• Person should have a working knowledge of packaging and warehousing methods and application