Deadline of this Job: 06 September 2022
JOB DETAILS: Senior Administrative Assistant, G7
This position is located in the Public Sector Partnerships and Resource Mobilization Unit , Corporate Services Division, at the Nairobi duty station. Under the direct supervision of the Senior Programme Management Officer, the incumbent will perform the following functions;
Responsibilities
• Management of Unit's correspondence, records and archives and correspondence campaigns
• Manages incoming and outgoing correspondence of Unit including assigning items to team members, responds and drafts responses that require background and file searches and oversees timely and accurate finalization and submission of responses. Prepares, processes and classifies confidential information.
• Maintains and updates correspondence logs in coordination with Director's and Executive Office.
• Leads the management and maintenance of the Unit's archives and records.
• Manages the schedule for fundraising correspondence, coordinates execution of correspondence campaigns in collaboration with the regional offices and the Executive Office.
Human Resources Management
• Coordinates and provides advice on various actions related to the administration of Unit’s human resource activities, e.g. recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training. Ensures consistency in application of UN rules and procedures. Liaises with central administration/executive services as required.
• Oversees maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Reviews and processes personnel actions in UMOJA.
• Advises staff on visa matters.
• Provides advice and answers general queries on classification procedures and processes.
• Provides information and advice to staff/consultants with respect to conditions of service, privileges and entitlements under the Staff Rules and Regulations.
• Monitors staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
• Monitors staff training activities and ensures compliance with UN Mandatory Training.
Budget and Finance
• Provides expert assistance in preparation and development of the unit's work programme and budget.
• Assists in monitoring budget/work programme with respect to various budgets and funds on a regular basis, suggests and implements reallocations of resources as necessary.
• Collects data from relevant databases and prepares customized financial reports.
• Reviews, analyses and assists in finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with medium-term plan and other legislative mandates.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
General Administration
• Provides guidance and training to other staff in the area of responsibility.
• Identifies and resolves diverse issues/problems as they arise and determines appropriate actions.
• Coordinates extensively with other service units and liaises frequently with internal team members.
• Establishes/improves administrative procedures and systems including overseeing preparation and updating of Standard Operating Procedures.
• Assists in monitoring the implementation of Unit’s workplans including compliance with requirements and timelines.
• Organizes and coordinates preparation of major meetings, seminars and events including annual consultations and outreach events with funding partners.
• Coordinates regular staff meetings schedules, keeps records and takes follow up action.
• Performs other related administrative duties as required e.g. operational travel programme - makes travel arrangements for staff including flight bookings, visa and hotel bookings; procurement: prepares procurement plans for the Unit, creates purchase orders for office supplies in UMOJA, audits supplier invoices against goods and services provided, processes and monitors payments; physical space planning, property management, identification of office technology needs and maintenance of equipment, software and system.
• Performs any other duties as assigned.
Competencies
PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required. Supplementary training in administration, finance, budget, accounting or related field is required.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work Experience
Ten (10) years of experience in administrative services, accounting, audit, human resources or related area is required.
Experience in budget and financial management is desirable.
Experience in organizing meetings and events is desirable.
Experience in Enterprise Resource Planning (ERP) system is desirable
Deadline of this Job: 30 October 2022
JOB DETAILS: Job Title: Administrative Assistant
Location: Nairobi, Kenya
Company Name: Guinness
Salary Range: Negotiable + Benefits
Job Department: Administration
Administrative Assistant
We are the world’s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose – Celebrating life, every day, everywhere – has an important role in our company, for our people, our diversity, and our brands, in how we perform and how we create shared value.
Purpose of the Role: To provide proficient administrative assistant support to senior leaders in our business. This is a varied and challenging role which requires a high degree of pro-activity, flexibility, initiative and confidentiality.
Job Description
To provide efficient and effective logistical, financial and administrative support and ensure that the corporate office maintains standard Guinness systems and best practices for logistics, finance and administration functions in compliance with corporate policies and procedures. Administrative Assistant roles at Guinness are critical to the smooth running of our business; it is a varied role, with ample opportunities to grow and maximize the impact of the leaders and teams you support. The world of work is changing, and the ways in which you can contribute to the success of the business is also. Getting to grips and understanding the business areas you support will be key, in order to support your leaders, their meetings, projects and the general business environment. Whilst this role is intended to support the Guinness Global Brand Director roles, our teams and leaders constantly evolve and as such, you may be reassigned to support a different leader (or group of leaders) to those originally advertised.
Key Responsibilities
• Provides assistance with all administrative and clerical tasks for assigned leaders and staff.
• Effective diary management - emphasis on anticipating needs and understanding priorities.
• Management/co-ordination of functional specific projects and administration.
• Co-ordination of data and preparation of relevant business reports and presentations.
• Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner.
• Travel, visa and accommodation management and co-ordination.
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place.
• Management and organization of internal and external events e.g. conferences, meetings, events.
• Meeting space management and bookings.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Organize and schedule appointments and meetings.
• Answer and direct incoming calls.
• Utilize various reporting systems to create cross category and client reporting.
• Support other administrative tasks and projects for the team when required; Core administrative skills.
• In addition there may be asks from the broader leadership community where there are critical, ad-hoc or set piece meetings that need to be arranged
Competencies and Key Requirements:
• Highly organized and self-motivated, with an ability to anticipate, effectively prioritize and progress workload.
• Adopt a growth mindset approach to new projects / building new capabilities / in the face of change.
• Appetite to learn new tools and technologies to unlock capacity for team and leaders - anticipating needs, utilizing best practice tools and technology to drive effectiveness.
• Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work.
• Continually demonstrate high standards and accountability in terms of planning, quality and accuracy of work outputs to meet challenging timescales.
• Utilize exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks, face to face and virtually.
• Demonstrate a high level of integrity, compliance and confidentiality at all times.
• Ability to work well under pressure and meet deadlines.
• Willingness to perform a variety of duties/tasks including often going above and beyond the day to day requirements to ensure a smooth running of business activities.
• A good problem solver with a positive nature.
• Able to forge strong relationships across the administrative community to leverage experience and provide cover as needed
• Excellent time management skills and ability to multi-task and prioritize work.
Qualifications & Experience:
• Minimum HND, Bachelors, Post graduate qualification or equivalent with at least 3 years administrative experience.
• Minimum 3+ year’s administrative experience that includes providing support to a senior leader of an organization.
• Participation in an approved accelerated development, fellowship or rotational program may be considered in lieu of experience.
• Intermediate to advanced PC software Application skills (Excel, Word, Outlook), required.
• Demonstration of high performance in a PA, Administrative Assistant or Team Assistant role.
• Experience in Microsoft suite usage and technology and digital savvy, proficient in digital and virtual meeting tools.
• Ideally proficient in the relevant functional systems e.g. Workday..
Deadline of this Job: 16 August 2022
JOB DETAILS:
Requirement for appointment For appointment to this grade, an officer must have: -
• Served in the grade of Health Administrative Officer I, Job Group CPSB 09/’L’ for a minimum period of three (3) years;
• Shown merit and ability as reflected in work performance and result
Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree
Job application procedure
All the details requested in the advertisement should be filled on the on-line form.
ALL Serving Officers in the County Public Service, MUST clearly indicate on the on-line form: - The Officer’s Payroll Number;
• Date of first appointment;
• Date of last promotion to the current grade; and
• Substantive designation and Job Group.
During interviews, shortlisted candidates will be required to produce the following original documents: - National Identity Card; Academic and Professional Certificates; current payslip and letter of appointment/promotion to the current grade. Canvassing in any form will lead to automatic disqualification. The County Government of Kakamega is an equal opportunity employer and women, persons living with Disabilities are encouraged to apply. 6. Only shortlisted and successful candidates will be contacted.
ITN Campaign Efficiency Project Consultant-Bill and Melinda Gates Foundation job at International Federation of Red Cross And Red Crescent Societies
Background:
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
The IFRC is part of the International Red Cross and Red Crescent Movement (the Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. At Geneva level the Health and Care Department consists of four teams: Emergency Health, Risk Communication and Community Engagement (RCCE), WASH and Community Health. This consultancy will support the work of the Community Health Team.
The Community Health Team houses the Alliance for Malaria Prevention (AMP), a partnership of more than 40 organizations, including government, private sector, faith-based and humanitarian organizations, focused on three main activities: (1) coordination of partners involved in insecticide-treated net (ITN) campaign and continuous distribution activities; (2) development of operational guidance for planning and implementing of ITN distribution; and (3) supporting national malaria programmes to identify, address and document operational successes and challenges to meeting the WHO Global Technical Strategy (GTS) targets for high coverage and use of ITNs. AMP is a workstream within the RBM Partnership to End Malaria. Harnessing the global leadership and management systems of IFRC, AMP is uniquely positioned to support and advance country-level efforts to promote high-quality, high-impact, efficient distribution of ITNs to increase population access to nets in malaria endemic countries through both campaign and continuous distribution channels.
In 2020, IFRC/AMP was awarded a three-year grant by the Bill and Melinda Gates Foundation to identify ways to improve operational efficiency for ITN campaigns and develop associated operational guidance for national malaria programmes and partners. The activities in the grant are organized into seven workstreams, representing some of the most critical inefficiencies and challenges national malaria programmes and partners face with ITN campaigns and continuous distribution. The project is coming to the end of the second year and the team anticipates submission of a proposal to the Gates Foundation before the end of 2022 to minimize the possibility of a gap between grants.
Objective #1: Scaling up and maintaining universal coverage targets of malaria prevention with ITNs through all available channels including mass distribution campaigns and continuous distribution channels
Desired outcomes: To address inefficiencies in planning and implementation of mass ITN distribution campaigns and continuous ITN distribution.
Overall objective:
The overall objective of this consultancy is to support the IFRC/AMP malaria team with activities related to the ITN Campaign Efficiency Project as detailed below.
Specific objectives:
• To support development and finalization of deliverables from the ITN Campaign Efficiency Project across the seven workstreams with a focus on digitalization, electronic payments and case studies.
• To support development and finalization of the Year 2 report for the ITN Campaign Efficiency Project.
• To support development of a draft concept note and/or proposal for the Gates Foundation for a new investment grant.
• To support collection and compilation of data and results of evaluations specific to the BMGF project in order to develop updated operational guidance and ensure consensus across malaria partners.
• To support correct and timely monthly reporting on all project activities and support decision-making for course corrections to achieve project objectives.
• To support organization of a meeting focused on re-engagement of National Societies in Global Fund grants with a focus on malaria.
• To participate in workplan and project review meetings and contribute to discussions about keeping deliverables on track.
• To support with dissemination of project deliverables, including organization of training sessions, webinars, etc.
• To support updating of website text and reorganization of resources for improved user experience.
• To support the reorganization of AMP resources database to make it user friendly.
• To support organization of the annual project review meeting.
• To participate in all conference calls for AMP and the BMGF grant, as well as additional relevant calls.
Deliverables:
• Identified/prioritized deliverables from the ITN Campaign Efficiency Project across the seven workstreams completed.
• Year 2 report for the ITN Campaign Efficiency Project completed and submitted on time.
• Draft concept note and/or proposal for the Gates Foundation for a new investment grant available.
• Correct and timely monthly reporting on all project activities completed.
• Meeting focused on re-engagement of National Societies in Global Fund grants completed.
• Dissemination of project deliverables, including organization of training sessions, webinars, etc., planned and implemented.
• Website text updated and resources reorganized for improved user experience.
• AMP resource database updated.
• Annual project review meeting organized.
Consultancy requirements:
• Excellent English writing and communication skills (required)
• Ability to read/write in French or Portuguese in addition to English (preferred)
• Experience in malaria and with ITN distribution through different channels (required)
• Experience in project management
• Ability to work independently as well as in a team (required)
• Knowledge of requirements of main ITN funding partners (e.g. Global Fund, US President’s Malaria Initiative), as well as the Gates Foundation (preferred)
• Knowledge of current WHO malaria policies (preferred)
• Support to be provided to the consultant:
• The consultant will be supported by the Manager – Malaria Programmes, Officer – Information Systems and M&E and AMP Coordinator.
• Experience
• Experience in malaria and with ITN distribution through different channels (required)
• Experience in project management
• Ability to work independently as well as in a team (required
Knowledge, Skills and Language
• Excellent English writing and communication skills (required)
• Ability to read/write in French or Portuguese in addition to English (preferred)
• Knowledge of requirements of main ITN funding partners (e.g. Global Fund, US President’s Malaria Initiative), as well as the Gates Foundation (preferred)
• Knowledge of current WHO malaria policies (preferred
Deadline of this Job: 10 September 2022 JOB DETAILS:
Solicitation No.: 22-103
Point Of Contact: USAID Kenya and East Africa Human Resources, e-mail at nairobiusaid.hr@usaid.gov
Market Value: Equivalent to FSN-12 Step 1 (6,834,442.00 KSH per annum) to Step 13 (11,618,566.00 KSH per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.
7. Period Of Performance: The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance. It is anticipated that the selection of the successful candidate will be completed within an estimated six-month period from the closing date of this solicitation. The base period will be for one year with the commencement date based upon successful medical clearance and security certification. Contingent on Agency needs, the Contracting Officer may exercise four additional option periods from the contract commencement date.
Place Of Performance: Nairobi, Kenya;with possible travel as stated in the Statement of Duties.
9. Eligible Offerors: Open to qualified Kenyan Citizens, including current locally hired employees of the US Government in Kenya. Employees presently on probation are ineligible to apply.
10. Security Level Required: Security certification issued by the US Embassy RSO.
11. Statement of Duties:
General Statement of Purpose of the Contract
The USAID/KEA Office of Education and Youth (EDY) invests in education and training that put children and youth on the path to economic prosperity. This includes improving primary grade literacy outcomes; strengthening the Kenyan education system; increasing educational and employment opportunities for youth; building the capacity of youth networks; and preparing the next generation of young African leaders to transform the region. The Project Management Specialist (Education) serves as the Deputy Office Director who reports to the Office Director and helps manage a 16-person team. The Specialist serves as the Office Director upon his/her absence and represents EDY in senior leadership meetings. S/he provides leadership and managerial support to a portfolio that includes early grade literacy, social and emotional learning, continuous assessment and evaluation, teacher training, education system strengthening, education access and distance learning, youth employment and entrepreneurship, youth networks, TVET and university partnerships, youth leadership and empowerment, and private sector and government engagement. The Specialist also supports USAID’s East Africa regional education and youth portfolio.
The Specialist takes a leading role in engaging with the Government of Kenya (GOK), the Ministry of Education, and other national and county senior-level officials to ensure the effective coordination of the U.S. Government’s (USG) education investments. S/he represents USAID/KEA and EDY to bilateral donors, UN organizations, NGOs, the private sector, and other stakeholders. S/he oversees the implementation of EDY’s contribution to USAID’s Kenya and East Africa strategies. The Specialist serves as an Agreement Officer/Contracting Officer Representative (AOR/COR) or alternate for activities including a flagship basic education program which underpins the five-year $137.3 million EDY portfolio and a regional East Africa Indefinite Delivery, Indefinite Quantity $300 million contract. S/he oversees a team managing approximately $59 million in education/youth activities and mentors/coaches junior AOR/CORs.
The Specialist possesses senior level expertise in multiple areas including but not limited to early grade reading, girls’ education, distance learning, teacher training, TVET and university education, and youth workforce development. S/he has extensive experience and practical knowledge of project design/management; M&E; technical, analytical, and organizational skills; staff management skills including supervision, coaching, and mentoring of staff/teams. S/he has a highly technical body of knowledge as well as applicable USG rules and regulations. S/he serves as a trusted policy advisor and provides vital technical leadership to EDY, USAID/KEA senior leadership, the U.S. Ambassador, the Department of State, USAID Washington, and other USG agencies, implementing partners (IPs), and the GOK on education and development priorities. S/he advances USAID’s contributions to USG priorities including those outlined in the USG Strategy on International Basic Education, the USAID Education Policy, and the USAID Youth in Development Policy.
The Specialist contributes to an inclusive work environment that values diversity and elicits the highest level of performance. S/he supervises Cooperating Country National (CCN) staff and may contribute to the mentoring/coaching and capacity building of 11 or more staff (junior, mid-level, and senior CCNs) and junior officers. S/he engages other offices to support the integration of education and youth priorities. S/he exhibits exceptional leadership, management, organizational, technical, writing/editing, diplomatic, and interpersonal skills.
This position is based in Nairobi and requires occasional travel across Kenya to monitor programmatic activities.
Statement of Duties to be Performed
A. Technical and Programmatic Leadership 35%
The Specialist provides strategic direction for the Mission’s education and youth investments. The incumbent oversees planning, activity design, and activity implementation.
● Support the Office Director in providing technical education expertise, guidance, and overall direction of the development and execution of education related activities and priorities in Kenya, with particular emphasis on activities related to early grade reading, higher education and training, youth and workforce development, distance learning, girls’ development, and systems strengthening. Ensure technical direction supports the achievement of results and contributes to sustainable outcomes that increase local ownership and leadership.
● Provide programmatic leadership for all EDY staff on the basic education, youth, and YALI portfolios while actively crafting the strategic vision for programming alongside the Office Director.
● Provide Mission critical advice and guidance on difficult, highly specialized, and sensitive technical education and youth development issues that impact essential Mission programming and East Africa regional dynamics. This includes expert technical input and leadership in the design, negotiation, and work planning for all EDY activities including regional coordination across 8 USAID missions in East Africa on basic education programming as well as 14 USG missions on YALI programming.
● Coordinate across multiple sectors and offices to identify and leverage opportunities for youth engagement and other cross-sector collaboration.
● Ensure the Agency’s local works priorities underpin all capacity building activities, leading to sustainability for a wide array of stakeholders, including the Government of Kenya, beyond USAID assistance.
● Oversee and lead multiple Chiefs of Party with the ability to convene them to discuss technical issues relevant to the education and youth portfolio. Provide critical financial, technical and general programmatic oversight to ensure awards achieve anticipated results and are linked to USG and USAID/KEA objectives. This will also involve serving as an AOR and/or COR for one or more activities focusing on early grade reading across Kenya or the East Africa region to support USAID’s country, regional, and education specific objectives.
● Lead EDY in the development of the yearly operational plan, annual performance plan and report, and other quarterly reviews and plans. Provide input on the budget, schedules for allocation, obligation, and expenditures; portfolio reviews; evaluation planning and implementation; audits; communication and outreach activities; and other EDY, USAID/KEA, or USG efforts to ensure effective, cost-effective, and responsible programming and reporting in compliance with USG and USAID regulations and ethics standards.
● Apply USAID policies, judgment, and mastery of technical knowledge to strategically guide the EDY portfolio to achieve impact in the education and youth sector.
● Provide oversight to EDY staff on monitoring and evaluation, site visits, and annual review of work plans and progress reports to ensure compliance with USAID guidelines; analyze and report on results; and practice adaptive management to make programmatic adjustments when necessary and make recommendations to AORs/CORs to increase project impact and enhance sustainability.
B. Management and Supervision 35%
The Specialist mentors and provides Mission critical leadership, technical assistance, and managerial support to individuals (junior, mid-level, and senior-level staff) within EDY.
● Maintain close working relationships with the interagency, U.S. Ambassador, senior USAID/KEA leadership, the EDY Office Director, and other EDY personnel, especially FSN staff under the Specialist’s supervision.
● Serve an integral role in the Mission’s senior staff and Mission Leadership Committee to help guide EDY’s implementation of USAID/KEA’s vision and strategy.
● Lead and/or assist in setting clear individual and teamwork objectives to ensure that staff members meet approved Mission critical goals and objectives.
● Provide mentoring and coaching to EDY staff to enhance capacity building and ensure accountability, transparency, and efficiency across Mission critical workstreams.
● Champion collaborating, learning, and adapting approaches within the team; engage the team in regular pause and reflect sessions for continuous assessment of team performance.
● Lead EDY’s contribution to organizational development goals/objectives; provide tools/resources, including guidance/coaching, to support the team in developing work objectives that contribute to USAID/KEA priorities.
● Assist the EDY Office Director in creating a supportive work environment that values diversity and inclusivity and elicits the highest possible level of performance from the team.
C. Stakeholder Relations and Representation 30%
The Specialist facilitates key stakeholder relationships and identifies avenues to further meet and align USG foreign policy objectives with GOK and county government education objectives.
● Establish, strengthen, and maintain relationships at the highest levels of the GOK, including the Ministry of Education on issues related to the joint priorities outlined in the Education and Youth Implementation Letter, programming sustainability, fidelity of implementation, donor coordination, and public-private partnerships. Advocate to the Ministry of Education at the highest level to advance USG foreign policy objectives.
● Support EDY’s local engagement with 47 county governments including collaboration with USAID/KEA’s county liaison teams, providing guidance to EDY on relationship management, and identifying joint priorities.
● Liaise with donor partners in Kenya and East Africa including education donors to support multiple national, regional, and continental priorities from bilateral and multilateral organizations. This includes leveraging an array of funding sources from the aforementioned public sector and the private sector (global and local) actors.
● Communicate effectively and diplomatically with broad audiences in the education sector including international donors, non-governmental organizations, private sector, and youth networks. Special importance will be placed on the coordination of and relationship management with GOK and local county officials.
● Provide vital technical input and coordination to the national and county government on education priorities including, but not limited to, budgetary strategies, plans, and policies.
● Serve as a key advisor on education-related donor coordination activities and policy forums. Represent USAID with a wide range of stakeholders from the GOK at the national and county levels, academia, development partners as well as across the USG Mission in Kenya including the U.S. Ambassador, the State Department, Department of Defense, Center for Disease Control, and other USG agencies.
● Identify potential non-USG partners and develop relationships with private businesses, corporations, foundations, NGOs, and other traditional and non-traditional development organizations for the purpose of leveraging existing resources to sustain successful education and youth activities beyond the life of USAID awards. Connect county governments with private sector partners for collaboration and investment opportunities in support of education and youth activities that further a range of the Mission’s critical objectives.
● Represent USAID at meetings with USG, national/county level GOK, IPs, donors, local partners/beneficiaries.
● Present and deliver remarks to senior level audiences on USG related issues about education and youth programs to local, regional, and international audiences.
● Liaise with USAID and other USG agencies on strategic planning, management, and policy issues.
Supervisory Relationship
Receives overall supervision, policy guidance, and managerial oversight from the Office Director or a designee. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of program, project, and/or activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the EDY and USAID/KEA portfolio.
Supervisory Controls
Will directly supervise three FSN-12 team leads (youth, basic education, and YALI) and indirectly manage six FSN-09 to FSN-11 positions. Coach and mentor foreign service officers at the FS-04 to FS-02 levels. Assist in creating a supportive work environment that values diversity and elicits the highest possible level of performance from the entire team. Assist in setting clear individual and teamwork objectives and ensure that staff members meet those approved work objectives. Exercise considerable autonomy and best judgment in all supervision duties and responsibilities.
Physical Demands
• The work requested does not involve undue physical demands.
• Minimum Qualifications Required For This Position
• Any application that does not meet the minimum requirements stated below will not be evaluated.
• Education: A Master’s degree from an accredited university in international development, international education, education, or a related discipline.
• Prior Work Experience: Minimum of seven (7) years of progressively responsible leadership work experience in education, that includes relevant and practical professional work education experience at senior levels such as designing, managing, monitoring, evaluating, and reporting on development programs; leading policy discussions with senior government officials; coordinating donor and other development partner activities; collaborating across teams; engaging communities; and managing, motivating, coaching, and mentoring education/youth focused staff.
• Language Proficiency: Level IV English and Kiswahli for speaking, reading, and writing skills required. Ability to produce publishable quality written documentation and provide oral presentations to senior officials within the USG and host government as well as to internal and external audiences.
Evaluation and Selection Factors
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far
Job Knowledge (30 points)
Comprehensive knowledge or the potential to acquire knowledge of USG/USAID policies, procedures, and regulations required. There should also be sufficient knowledge of topics such as early grade reading, youth and workforce development, distance learning, education in crisis or conflict settings, girls’ development, systems strengthening, and/or monitoring and evaluation, especially in an African context. An understanding of Kenya's development challenges and the resources, resource constraints, and the overall development prospects and priorities of Kenya and the region. Have or will rapidly develop a deep understanding of Kenya’s MOE, the private/public school landscape, and the priorities/actions of the international donor community.
Skills and Abilities (40 points)
• Demonstrated diplomatic and leadership skills with strong oral/presentation abilities at senior level required.
• Ability to provide high-level support to EDY in developing operational plans, performance plans and reports, and other plans.
• Ability to provide a work plan for accomplishing assigned duties and responsibilities and be responsible for daily management of assigned mission-critical activities. Ability to adapt, quickly analyze and synthesize new information for decision-making and troubleshooting, solve complex problems, manage difficult situations, and plan ahead.
• Operate with minimal supervision in fast-paced environment where work performance is reviewed primarily on the basis of results achieved within the broad constraints of policy and priorities. Accurately assess work burden and delegate to subordinates with requisite capacity to successfully complete these tasks.
• Organize and lead diverse groups to devise innovative solutions and approaches to complex problems. Due to frequent interaction with external stakeholders in high stakes environments, the incumbent must be able to perceive, use, understand, manage, and handle emotions and communicate effectively.
• Able to develop and maintain extensive range of contacts with high-level and working-level officials throughout the USG, GOK, IPs, donors, private sector, and NGOs. Ability to clearly communicate to broad audiences, both orally and in writing, particularly to those who may be unfamiliar with USAID.
• Excellent interpersonal skills and ability to work collaboratively in multicultural teams required. Effectively identify, mobilize, and draw upon expertise of technical and managerial personnel in USAID.
• Ability to provide information and advice with objectivity required. Strong knowledge of Microsoft Office suite, online platforms such as Google suite, administrative and management skills, and policy and diplomacy skills are necessary.
Management and Supervision Experience (30 points)
• Ability to maintain close working relationships with senior leadership, direct supervisors, supervisees, and other personnel. Possess strong supervision experience and proven ability to coach/mentor teams to enhance overall capacity, performance, accountability, and efficiency.
• Ability to lead and/or assist team members in setting individual and teamwork objectives.
• Ability to orient and train personnel is required. Demonstrated critical leadership, technical assistance, and managerial support to individuals (junior, mid-level, and senior-level staff). Champion collaborating, learning, and adapting approaches within teams; engage teams in regular pause and reflect sessions for continuous assessment of team performance.
• Ability to create a supportive work environment that values diversity and inclusivity and elicits a high level of performance from teams.
• Ability to conduct crucial conversations with team members and supervisees to improve performance and team collaboration.
• Ability to exercise considerable autonomy and best judgment in all supervision duties and responsibilities.
Total possible points: 100
List of Required Forms Prior to Award
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.
Benefits and Allowances
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).
Taxes
The Contractor must observe Kenyan laws including those concerning income and related tax obligations.
Usaid Regulations, Policies And Contract Clauses Pertaining To Pscs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms . Pricing by line item is to be determined upon contract award.
3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman
Other Jobs
Deadline of this Job: 15 August 2022
JOB DETAILS: Background:
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
The IFRC is part of the International Red Cross and Red Crescent Movement (the Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. At Geneva level the Health and Care Department consists of four teams: Emergency Health, Risk Communication and Community Engagement (RCCE), WASH and Community Health. This consultancy will support the work of the Community Health Team.
The Community Health Team houses the Alliance for Malaria Prevention (AMP), a partnership of more than 40 organizations, including government, private sector, faith-based and humanitarian organizations, focused on three main activities: (1) coordination of partners involved in insecticide-treated net (ITN) campaign and continuous distribution activities; (2) development of operational guidance for planning and implementing of ITN distribution; and (3) supporting national malaria programmes to identify, address and document operational successes and challenges to meeting the WHO Global Technical Strategy (GTS) targets for high coverage and use of ITNs. AMP is a workstream within the RBM Partnership to End Malaria. Harnessing the global leadership and management systems of IFRC, AMP is uniquely positioned to support and advance country-level efforts to promote high-quality, high-impact, efficient distribution of ITNs to increase population access to nets in malaria endemic countries through both campaign and continuous distribution channels.
In 2020, IFRC/AMP was awarded a three-year grant by the Bill and Melinda Gates Foundation to identify ways to improve operational efficiency for ITN campaigns and develop associated operational guidance for national malaria programmes and partners. The activities in the grant are organized into seven workstreams, representing some of the most critical inefficiencies and challenges national malaria programmes and partners face with ITN campaigns and continuous distribution. The project is coming to the end of the second year and the team anticipates submission of a proposal to the Gates Foundation before the end of 2022 to minimize the possibility of a gap between grants.
Objective #1: Scaling up and maintaining universal coverage targets of malaria prevention with ITNs through all available channels including mass distribution campaigns and continuous distribution channels
Desired outcomes: To address inefficiencies in planning and implementation of mass ITN distribution campaigns and continuous ITN distribution.
Overall objective:
The overall objective of this consultancy is to support the IFRC/AMP malaria team with activities related to the ITN Campaign Efficiency Project as detailed below.
Specific objectives:
• To support development and finalization of deliverables from the ITN Campaign Efficiency Project across the seven workstreams with a focus on digitalization, electronic payments and case studies.
• To support development and finalization of the Year 2 report for the ITN Campaign Efficiency Project.
• To support development of a draft concept note and/or proposal for the Gates Foundation for a new investment grant.
• To support collection and compilation of data and results of evaluations specific to the BMGF project in order to develop updated operational guidance and ensure consensus across malaria partners.
• To support correct and timely monthly reporting on all project activities and support decision-making for course corrections to achieve project objectives.
• To support organization of a meeting focused on re-engagement of National Societies in Global Fund grants with a focus on malaria.
• To participate in workplan and project review meetings and contribute to discussions about keeping deliverables on track.
• To support with dissemination of project deliverables, including organization of training sessions, webinars, etc.
• To support updating of website text and reorganization of resources for improved user experience.
• To support the reorganization of AMP resources database to make it user friendly.
• To support organization of the annual project review meeting.
• To participate in all conference calls for AMP and the BMGF grant, as well as additional relevant calls.
Deliverables:
• Identified/prioritized deliverables from the ITN Campaign Efficiency Project across the seven workstreams completed.
• Year 2 report for the ITN Campaign Efficiency Project completed and submitted on time.
• Draft concept note and/or proposal for the Gates Foundation for a new investment grant available.
• Correct and timely monthly reporting on all project activities completed.
• Meeting focused on re-engagement of National Societies in Global Fund grants completed.
• Dissemination of project deliverables, including organization of training sessions, webinars, etc., planned and implemented.
• Website text updated and resources reorganized for improved user experience.
• AMP resource database updated.
• Annual project review meeting organized.
Consultancy requirements:
• Excellent English writing and communication skills (required)
• Ability to read/write in French or Portuguese in addition to English (preferred)
• Experience in malaria and with ITN distribution through different channels (required)
• Experience in project management
• Ability to work independently as well as in a team (required)
• Knowledge of requirements of main ITN funding partners (e.g. Global Fund, US President’s Malaria Initiative), as well as the Gates Foundation (preferred)
• Knowledge of current WHO malaria policies (preferred)
• Support to be provided to the consultant:
• The consultant will be supported by the Manager – Malaria Programmes, Officer – Information Systems and M&E and AMP Coordinator.
• Experience
• Experience in malaria and with ITN distribution through different channels (required)
• Experience in project management
• Ability to work independently as well as in a team (required
Knowledge, Skills and Language
• Excellent English writing and communication skills (required)
• Ability to read/write in French or Portuguese in addition to English (preferred)
• Knowledge of requirements of main ITN funding partners (e.g. Global Fund, US President’s Malaria Initiative), as well as the Gates Foundation (preferred)
• Knowledge of current WHO malaria policies (preferred
Deadline of this Job: 10 September 2022
Solicitation No.: 22-103
Point Of Contact: USAID Kenya and East Africa Human Resources, e-mail at nairobiusaid.hr@usaid.gov
Market Value: Equivalent to FSN-12 Step 1 (6,834,442.00 KSH per annum) to Step 13 (11,618,566.00 KSH per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.
7. Period Of Performance: The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance. It is anticipated that the selection of the successful candidate will be completed within an estimated six-month period from the closing date of this solicitation. The base period will be for one year with the commencement date based upon successful medical clearance and security certification. Contingent on Agency needs, the Contracting Officer may exercise four additional option periods from the contract commencement date.
Place Of Performance: Nairobi, Kenya;with possible travel as stated in the Statement of Duties.
9. Eligible Offerors: Open to qualified Kenyan Citizens, including current locally hired employees of the US Government in Kenya. Employees presently on probation are ineligible to apply.
10. Security Level Required: Security certification issued by the US Embassy RSO.
11. Statement of Duties:
General Statement of Purpose of the Contract
The USAID/KEA Office of Education and Youth (EDY) invests in education and training that put children and youth on the path to economic prosperity. This includes improving primary grade literacy outcomes; strengthening the Kenyan education system; increasing educational and employment opportunities for youth; building the capacity of youth networks; and preparing the next generation of young African leaders to transform the region. The Project Management Specialist (Education) serves as the Deputy Office Director who reports to the Office Director and helps manage a 16-person team. The Specialist serves as the Office Director upon his/her absence and represents EDY in senior leadership meetings. S/he provides leadership and managerial support to a portfolio that includes early grade literacy, social and emotional learning, continuous assessment and evaluation, teacher training, education system strengthening, education access and distance learning, youth employment and entrepreneurship, youth networks, TVET and university partnerships, youth leadership and empowerment, and private sector and government engagement. The Specialist also supports USAID’s East Africa regional education and youth portfolio.
The Specialist takes a leading role in engaging with the Government of Kenya (GOK), the Ministry of Education, and other national and county senior-level officials to ensure the effective coordination of the U.S. Government’s (USG) education investments. S/he represents USAID/KEA and EDY to bilateral donors, UN organizations, NGOs, the private sector, and other stakeholders. S/he oversees the implementation of EDY’s contribution to USAID’s Kenya and East Africa strategies. The Specialist serves as an Agreement Officer/Contracting Officer Representative (AOR/COR) or alternate for activities including a flagship basic education program which underpins the five-year $137.3 million EDY portfolio and a regional East Africa Indefinite Delivery, Indefinite Quantity $300 million contract. S/he oversees a team managing approximately $59 million in education/youth activities and mentors/coaches junior AOR/CORs.
The Specialist possesses senior level expertise in multiple areas including but not limited to early grade reading, girls’ education, distance learning, teacher training, TVET and university education, and youth workforce development. S/he has extensive experience and practical knowledge of project design/management; M&E; technical, analytical, and organizational skills; staff management skills including supervision, coaching, and mentoring of staff/teams. S/he has a highly technical body of knowledge as well as applicable USG rules and regulations. S/he serves as a trusted policy advisor and provides vital technical leadership to EDY, USAID/KEA senior leadership, the U.S. Ambassador, the Department of State, USAID Washington, and other USG agencies, implementing partners (IPs), and the GOK on education and development priorities. S/he advances USAID’s contributions to USG priorities including those outlined in the USG Strategy on International Basic Education, the USAID Education Policy, and the USAID Youth in Development Policy.
The Specialist contributes to an inclusive work environment that values diversity and elicits the highest level of performance. S/he supervises Cooperating Country National (CCN) staff and may contribute to the mentoring/coaching and capacity building of 11 or more staff (junior, mid-level, and senior CCNs) and junior officers. S/he engages other offices to support the integration of education and youth priorities. S/he exhibits exceptional leadership, management, organizational, technical, writing/editing, diplomatic, and interpersonal skills.
This position is based in Nairobi and requires occasional travel across Kenya to monitor programmatic activities.
Statement of Duties to be Performed
A. Technical and Programmatic Leadership 35%
The Specialist provides strategic direction for the Mission’s education and youth investments. The incumbent oversees planning, activity design, and activity implementation.
● Support the Office Director in providing technical education expertise, guidance, and overall direction of the development and execution of education related activities and priorities in Kenya, with particular emphasis on activities related to early grade reading, higher education and training, youth and workforce development, distance learning, girls’ development, and systems strengthening. Ensure technical direction supports the achievement of results and contributes to sustainable outcomes that increase local ownership and leadership.
● Provide programmatic leadership for all EDY staff on the basic education, youth, and YALI portfolios while actively crafting the strategic vision for programming alongside the Office Director.
● Provide Mission critical advice and guidance on difficult, highly specialized, and sensitive technical education and youth development issues that impact essential Mission programming and East Africa regional dynamics. This includes expert technical input and leadership in the design, negotiation, and work planning for all EDY activities including regional coordination across 8 USAID missions in East Africa on basic education programming as well as 14 USG missions on YALI programming.
● Coordinate across multiple sectors and offices to identify and leverage opportunities for youth engagement and other cross-sector collaboration.
● Ensure the Agency’s local works priorities underpin all capacity building activities, leading to sustainability for a wide array of stakeholders, including the Government of Kenya, beyond USAID assistance.
● Oversee and lead multiple Chiefs of Party with the ability to convene them to discuss technical issues relevant to the education and youth portfolio. Provide critical financial, technical and general programmatic oversight to ensure awards achieve anticipated results and are linked to USG and USAID/KEA objectives. This will also involve serving as an AOR and/or COR for one or more activities focusing on early grade reading across Kenya or the East Africa region to support USAID’s country, regional, and education specific objectives.
● Lead EDY in the development of the yearly operational plan, annual performance plan and report, and other quarterly reviews and plans. Provide input on the budget, schedules for allocation, obligation, and expenditures; portfolio reviews; evaluation planning and implementation; audits; communication and outreach activities; and other EDY, USAID/KEA, or USG efforts to ensure effective, cost-effective, and responsible programming and reporting in compliance with USG and USAID regulations and ethics standards.
● Apply USAID policies, judgment, and mastery of technical knowledge to strategically guide the EDY portfolio to achieve impact in the education and youth sector.
● Provide oversight to EDY staff on monitoring and evaluation, site visits, and annual review of work plans and progress reports to ensure compliance with USAID guidelines; analyze and report on results; and practice adaptive management to make programmatic adjustments when necessary and make recommendations to AORs/CORs to increase project impact and enhance sustainability.
B. Management and Supervision 35%
The Specialist mentors and provides Mission critical leadership, technical assistance, and managerial support to individuals (junior, mid-level, and senior-level staff) within EDY.
● Maintain close working relationships with the interagency, U.S. Ambassador, senior USAID/KEA leadership, the EDY Office Director, and other EDY personnel, especially FSN staff under the Specialist’s supervision.
● Serve an integral role in the Mission’s senior staff and Mission Leadership Committee to help guide EDY’s implementation of USAID/KEA’s vision and strategy.
● Lead and/or assist in setting clear individual and teamwork objectives to ensure that staff members meet approved Mission critical goals and objectives.
● Provide mentoring and coaching to EDY staff to enhance capacity building and ensure accountability, transparency, and efficiency across Mission critical workstreams.
● Champion collaborating, learning, and adapting approaches within the team; engage the team in regular pause and reflect sessions for continuous assessment of team performance.
● Lead EDY’s contribution to organizational development goals/objectives; provide tools/resources, including guidance/coaching, to support the team in developing work objectives that contribute to USAID/KEA priorities.
● Assist the EDY Office Director in creating a supportive work environment that values diversity and inclusivity and elicits the highest possible level of performance from the team.
C. Stakeholder Relations and Representation 30%
The Specialist facilitates key stakeholder relationships and identifies avenues to further meet and align USG foreign policy objectives with GOK and county government education objectives.
● Establish, strengthen, and maintain relationships at the highest levels of the GOK, including the Ministry of Education on issues related to the joint priorities outlined in the Education and Youth Implementation Letter, programming sustainability, fidelity of implementation, donor coordination, and public-private partnerships. Advocate to the Ministry of Education at the highest level to advance USG foreign policy objectives.
● Support EDY’s local engagement with 47 county governments including collaboration with USAID/KEA’s county liaison teams, providing guidance to EDY on relationship management, and identifying joint priorities.
● Liaise with donor partners in Kenya and East Africa including education donors to support multiple national, regional, and continental priorities from bilateral and multilateral organizations. This includes leveraging an array of funding sources from the aforementioned public sector and the private sector (global and local) actors.
● Communicate effectively and diplomatically with broad audiences in the education sector including international donors, non-governmental organizations, private sector, and youth networks. Special importance will be placed on the coordination of and relationship management with GOK and local county officials.
● Provide vital technical input and coordination to the national and county government on education priorities including, but not limited to, budgetary strategies, plans, and policies.
● Serve as a key advisor on education-related donor coordination activities and policy forums. Represent USAID with a wide range of stakeholders from the GOK at the national and county levels, academia, development partners as well as across the USG Mission in Kenya including the U.S. Ambassador, the State Department, Department of Defense, Center for Disease Control, and other USG agencies.
● Identify potential non-USG partners and develop relationships with private businesses, corporations, foundations, NGOs, and other traditional and non-traditional development organizations for the purpose of leveraging existing resources to sustain successful education and youth activities beyond the life of USAID awards. Connect county governments with private sector partners for collaboration and investment opportunities in support of education and youth activities that further a range of the Mission’s critical objectives.
● Represent USAID at meetings with USG, national/county level GOK, IPs, donors, local partners/beneficiaries.
● Present and deliver remarks to senior level audiences on USG related issues about education and youth programs to local, regional, and international audiences.
● Liaise with USAID and other USG agencies on strategic planning, management, and policy issues.
Supervisory Relationship
Receives overall supervision, policy guidance, and managerial oversight from the Office Director or a designee. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of program, project, and/or activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the EDY and USAID/KEA portfolio.
Supervisory Controls
Will directly supervise three FSN-12 team leads (youth, basic education, and YALI) and indirectly manage six FSN-09 to FSN-11 positions. Coach and mentor foreign service officers at the FS-04 to FS-02 levels. Assist in creating a supportive work environment that values diversity and elicits the highest possible level of performance from the entire team. Assist in setting clear individual and teamwork objectives and ensure that staff members meet those approved work objectives. Exercise considerable autonomy and best judgment in all supervision duties and responsibilities.
Physical Demands
• The work requested does not involve undue physical demands.
• Minimum Qualifications Required For This Position
• Any application that does not meet the minimum requirements stated below will not be evaluated.
• Education: A Master’s degree from an accredited university in international development, international education, education, or a related discipline.
• Prior Work Experience: Minimum of seven (7) years of progressively responsible leadership work experience in education, that includes relevant and practical professional work education experience at senior levels such as designing, managing, monitoring, evaluating, and reporting on development programs; leading policy discussions with senior government officials; coordinating donor and other development partner activities; collaborating across teams; engaging communities; and managing, motivating, coaching, and mentoring education/youth focused staff.
• Language Proficiency: Level IV English and Kiswahli for speaking, reading, and writing skills required. Ability to produce publishable quality written documentation and provide oral presentations to senior officials within the USG and host government as well as to internal and external audiences.
Evaluation and Selection Factors
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far
Job Knowledge (30 points)
Comprehensive knowledge or the potential to acquire knowledge of USG/USAID policies, procedures, and regulations required. There should also be sufficient knowledge of topics such as early grade reading, youth and workforce development, distance learning, education in crisis or conflict settings, girls’ development, systems strengthening, and/or monitoring and evaluation, especially in an African context. An understanding of Kenya's development challenges and the resources, resource constraints, and the overall development prospects and priorities of Kenya and the region. Have or will rapidly develop a deep understanding of Kenya’s MOE, the private/public school landscape, and the priorities/actions of the international donor community.
Skills and Abilities (40 points)
• Demonstrated diplomatic and leadership skills with strong oral/presentation abilities at senior level required.
• Ability to provide high-level support to EDY in developing operational plans, performance plans and reports, and other plans.
• Ability to provide a work plan for accomplishing assigned duties and responsibilities and be responsible for daily management of assigned mission-critical activities. Ability to adapt, quickly analyze and synthesize new information for decision-making and troubleshooting, solve complex problems, manage difficult situations, and plan ahead.
• Operate with minimal supervision in fast-paced environment where work performance is reviewed primarily on the basis of results achieved within the broad constraints of policy and priorities. Accurately assess work burden and delegate to subordinates with requisite capacity to successfully complete these tasks.
• Organize and lead diverse groups to devise innovative solutions and approaches to complex problems. Due to frequent interaction with external stakeholders in high stakes environments, the incumbent must be able to perceive, use, understand, manage, and handle emotions and communicate effectively.
• Able to develop and maintain extensive range of contacts with high-level and working-level officials throughout the USG, GOK, IPs, donors, private sector, and NGOs. Ability to clearly communicate to broad audiences, both orally and in writing, particularly to those who may be unfamiliar with USAID.
• Excellent interpersonal skills and ability to work collaboratively in multicultural teams required. Effectively identify, mobilize, and draw upon expertise of technical and managerial personnel in USAID.
• Ability to provide information and advice with objectivity required. Strong knowledge of Microsoft Office suite, online platforms such as Google suite, administrative and management skills, and policy and diplomacy skills are necessary.
Management and Supervision Experience (30 points)
• Ability to maintain close working relationships with senior leadership, direct supervisors, supervisees, and other personnel. Possess strong supervision experience and proven ability to coach/mentor teams to enhance overall capacity, performance, accountability, and efficiency.
• Ability to lead and/or assist team members in setting individual and teamwork objectives.
• Ability to orient and train personnel is required. Demonstrated critical leadership, technical assistance, and managerial support to individuals (junior, mid-level, and senior-level staff). Champion collaborating, learning, and adapting approaches within teams; engage teams in regular pause and reflect sessions for continuous assessment of team performance.
• Ability to create a supportive work environment that values diversity and inclusivity and elicits a high level of performance from teams.
• Ability to conduct crucial conversations with team members and supervisees to improve performance and team collaboration.
• Ability to exercise considerable autonomy and best judgment in all supervision duties and responsibilities.
Total possible points: 100
List of Required Forms Prior to Award
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.
Benefits and Allowances
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).
Taxes
The Contractor must observe Kenyan laws including those concerning income and related tax obligations.
Usaid Regulations, Policies And Contract Clauses Pertaining To Pscs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms . Pricing by line item is to be determined upon contract award.
3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman
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