Principal Administrative Officer
2025-07-11T16:43:54+00:00
United Nations Office at Nairobi (UNON)
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https://www.unon.org/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Public Administration, and Government
Admin & Office
2025-07-25T17:00:00+00:00
Kenya
8
Principal Administrative Officer at United Nations Office at Nairobi (UNON)
Responsibilities
- Provision of Strategic Advisory Support: Assists the Director-General in the overall direction and management of the United Nations Office at Nairobi (UNON), and in coordinating functions within the Office of the Director-General.
- Management of the Office of the Director-General: Manages the operations of the Office of the Director-General by supervising outputs and organizing workflow and communications.
- Reviews, prepares, and clears correspondence, official statements, and reports.
- Manages the team of Special Assistant and other office staff as determined by the Director-General.
- Liaison with Member States and Stakeholders: Maintains liaison with heads of missions and other high-ranking representatives of Member States, organizations, donors, and partners in the region on protocol and procedural matters.
- Performs protocol and liaison functions with the host country authorities.
- Represents the Director-General, as required, at UN meetings, during high-level official visits, and at conferences held in Nairobi.
- Internal UN coordination: Assists the Director-General in coordinating among UNON’s divisions and ensuring that decisions from the Senior Management Team meetings are implemented and followed up.
- Supports the Director-General in coordinating with other UN entities based in Nairobi, including close cooperation with UN Secretariat entities—particularly Senior Leadership at UNEP and UN-Habitat—as well as at the inter-agency level with the Senior Management of the Agencies, Funds, and Programmes present in the country.
- Represents and assists the Director-General, as required, in coordinating with UN Secretariat headquarters departments and offices across the UN Secretariat.
- Coordinates monitoring, evaluation, reporting, and oversight functions for the United Nations Office at Nairobi.
- Leads team members efforts to collect and analyze data and provide insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensure that all stakeholders can discover, access, integrate and utilize the data they need as appropriate.
- Other duties: Undertakes other assignments as requested by the Director-General.
Education
- Advanced university degree (Master's degree or equivalent) in public administration, management, social sciences, international relations or a related area is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of fifteen (15) years of experience in public administration and management in a large international organization such as the UN at the international level is required. A minimum of ten (10) years of experience in advising senior leadership on complex cooperation and coordination of inter-agency issues is required.
- A minimum of ten (10) years of experience in negotiations with senior-level officials at the intergovernmental level is required.
- A minimum of five (5) years of experience supervising complex and multifunctional teams is required. A proven track record of at least five (5) years in the coordination of service delivery at the inter-agency level is required.
- A proven track record of at least ten (10) years in supporting senior staff in the implementation of complex plans of work/compacts is desirable. Experience in data analytics or related area is desirable.
Provision of Strategic Advisory Support: Assists the Director-General in the overall direction and management of the United Nations Office at Nairobi (UNON), and in coordinating functions within the Office of the Director-General. Management of the Office of the Director-General: Manages the operations of the Office of the Director-General by supervising outputs and organizing workflow and communications. Reviews, prepares, and clears correspondence, official statements, and reports. Manages the team of Special Assistant and other office staff as determined by the Director-General. Liaison with Member States and Stakeholders: Maintains liaison with heads of missions and other high-ranking representatives of Member States, organizations, donors, and partners in the region on protocol and procedural matters. Performs protocol and liaison functions with the host country authorities. Represents the Director-General, as required, at UN meetings, during high-level official visits, and at conferences held in Nairobi. Internal UN coordination: Assists the Director-General in coordinating among UNON’s divisions and ensuring that decisions from the Senior Management Team meetings are implemented and followed up. Supports the Director-General in coordinating with other UN entities based in Nairobi, including close cooperation with UN Secretariat entities—particularly Senior Leadership at UNEP and UN-Habitat—as well as at the inter-agency level with the Senior Management of the Agencies, Funds, and Programmes present in the country. Represents and assists the Director-General, as required, in coordinating with UN Secretariat headquarters departments and offices across the UN Secretariat. Coordinates monitoring, evaluation, reporting, and oversight functions for the United Nations Office at Nairobi. Leads team members efforts to collect and analyze data and provide insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensure that all stakeholders can discover, access, integrate and utilize the data they need as appropriate. Other duties: Undertakes other assignments as requested by the Director-General.
A minimum of fifteen (15) years of experience in public administration and management in a large international organization such as the UN at the international level is required. A minimum of ten (10) years of experience in advising senior leadership on complex cooperation and coordination of inter-agency issues is required. A minimum of ten (10) years of experience in negotiations with senior-level officials at the intergovernmental level is required. A minimum of five (5) years of experience supervising complex and multifunctional teams is required. A proven track record of at least five (5) years in the coordination of service delivery at the inter-agency level is required. A proven track record of at least ten (10) years in supporting senior staff in the implementation of complex plans of work/compacts is desirable. Experience in data analytics or related area is desirable.
JOB-68713f4ae853f
Vacancy title:
Principal Administrative Officer
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
United Nations Office at Nairobi (UNON)
Deadline of this Job:
Friday, July 25 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Friday, July 11 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Principal Administrative Officer at United Nations Office at Nairobi (UNON)
Responsibilities
- Provision of Strategic Advisory Support: Assists the Director-General in the overall direction and management of the United Nations Office at Nairobi (UNON), and in coordinating functions within the Office of the Director-General.
- Management of the Office of the Director-General: Manages the operations of the Office of the Director-General by supervising outputs and organizing workflow and communications.
- Reviews, prepares, and clears correspondence, official statements, and reports.
- Manages the team of Special Assistant and other office staff as determined by the Director-General.
- Liaison with Member States and Stakeholders: Maintains liaison with heads of missions and other high-ranking representatives of Member States, organizations, donors, and partners in the region on protocol and procedural matters.
- Performs protocol and liaison functions with the host country authorities.
- Represents the Director-General, as required, at UN meetings, during high-level official visits, and at conferences held in Nairobi.
- Internal UN coordination: Assists the Director-General in coordinating among UNON’s divisions and ensuring that decisions from the Senior Management Team meetings are implemented and followed up.
- Supports the Director-General in coordinating with other UN entities based in Nairobi, including close cooperation with UN Secretariat entities—particularly Senior Leadership at UNEP and UN-Habitat—as well as at the inter-agency level with the Senior Management of the Agencies, Funds, and Programmes present in the country.
- Represents and assists the Director-General, as required, in coordinating with UN Secretariat headquarters departments and offices across the UN Secretariat.
- Coordinates monitoring, evaluation, reporting, and oversight functions for the United Nations Office at Nairobi.
- Leads team members efforts to collect and analyze data and provide insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensure that all stakeholders can discover, access, integrate and utilize the data they need as appropriate.
- Other duties: Undertakes other assignments as requested by the Director-General.
Education
- Advanced university degree (Master's degree or equivalent) in public administration, management, social sciences, international relations or a related area is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of fifteen (15) years of experience in public administration and management in a large international organization such as the UN at the international level is required. A minimum of ten (10) years of experience in advising senior leadership on complex cooperation and coordination of inter-agency issues is required.
- A minimum of ten (10) years of experience in negotiations with senior-level officials at the intergovernmental level is required.
- A minimum of five (5) years of experience supervising complex and multifunctional teams is required. A proven track record of at least five (5) years in the coordination of service delivery at the inter-agency level is required.
- A proven track record of at least ten (10) years in supporting senior staff in the implementation of complex plans of work/compacts is desirable. Experience in data analytics or related area is desirable.
Work Hours: 8
Experience in Months: 180
Level of Education: bachelor degree
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