About the Role:

The Human Resource Intern will be responsible for supporting the human resource function, with a focus on recruitment administrative support, employee records management, and general operations. This internship offers a current student or recent graduate the opportunity to gain hands-on experience. The intern will assist the team in keeping processes efficient, compliant, and well-documented.

By the end of the internship, the intern will have developed practical skills in recruitment administration, employee record-keeping, and the application of human resource policies in a global non-profit environment.

Key Responsibilities:

Recruitment Support:

• Support the HR Manager in organizing received applications, tracking applicant logs, and filing recruitment paperwork.
• Assist with scheduling interviews, coordinating logistics, and sending communications/invitations to candidates.
• Prepare interview packs, assessment templates, and interview summaries for hiring panels.
• Conduct basic reference checks and assemble candidate compliance documents prior to onboarding.

HR Documentation & Filing:

• Maintain and update HR files, ensuring all active and former employee records are organized, up-to-date, and stored securely.
• Assist with auditing employee files to ensure compliance with organization policies and local labor laws (e.g., contracts, IDs, tax forms, statutory documents).

General HR Administration:

• Draft routine HR letters, contracts, extension notices, using provided templates.
• Assist in organizing new hire orientation sessions, including preparing welcome kits and onboarding schedules.
• Support HR data entry into trackers, payroll support sheets, and HR metrics summaries.
• Assist in managing general HR inquiries and directing staff queries to the appropriate team member.
• Support team meetings and track follow-up tasks.

Safeguarding responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Qualifications:

• Recent graduate or current final-year student in Human Resource Management, Business Administration, Public Administration, Social Sciences, or a related field.
• Professional HR certification (or progress toward one) is an advantage, but not required.

Required Skills, Competencies & Knowledge:

• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High degree of discretion, confidentiality, and integrity when dealing with sensitive personnel data.
• Excellent organizational skills and meticulous attention to detail in record-keeping.
• Strong written and verbal communication skills.
• Good time-management skills with the ability to prioritize routine tasks effectively.
• Willingness to learn HR systems, processes, and local labor compliance standards.
• Strong interpersonal skills and interest in working in a multicultural non-profit environment.

Experience Requirements:

• Prior exposure to administrative work, HR coursework, or volunteer operations experience is an advantage.

• Support the HR Manager in organizing received applications, tracking applicant logs, and filing recruitment paperwork.
• Assist with scheduling interviews, coordinating logistics, and sending communications/invitations to candidates.
• Prepare interview packs, assessment templates, and interview summaries for hiring panels.
• Conduct basic reference checks and assemble candidate compliance documents prior to onboarding.
• Maintain and update HR files, ensuring all active and former employee records are organized, up-to-date, and stored securely.
• Assist with auditing employee files to ensure compliance with organization policies and local labor laws (e.g., contracts, IDs, tax forms, statutory documents).
• Draft routine HR letters, contracts, extension notices, using provided templates.
• Assist in organizing new hire orientation sessions, including preparing welcome kits and onboarding schedules.
• Support HR data entry into trackers, payroll support sheets, and HR metrics summaries.
• Assist in managing general HR inquiries and directing staff queries to the appropriate team member.
• Support team meetings and track follow-up tasks.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High degree of discretion, confidentiality, and integrity when dealing with sensitive personnel data.
• Excellent organizational skills and meticulous attention to detail in record-keeping.
• Strong written and verbal communication skills.
• Good time-management skills with the ability to prioritize routine tasks effectively.
• Willingness to learn HR systems, processes, and local labor compliance standards.
• Strong interpersonal skills and interest in working in a multicultural non-profit environment.

• Recent graduate or current final-year student in Human Resource Management, Business Administration, Public Administration, Social Sciences, or a related field.
• Professional HR certification (or progress toward one) is an advantage, but not required.