About the Role:

The Finance Officer, as a part of the Regional Office Finance Team, will be assigned the BRAC International management systems. He/she will play a crucial role in improving and maintaining these systems while following BRAC policies and procedures to minimize financial risks. The officer will be accountable for financial reporting and analysis for , as well as providing support in budgeting, cashflow management, donor reporting, and overall finance processes. This position will require close collaboration with the Finance team.

Key Responsibilities:

Financial Reporting and Analysis:

• Prepare financial deliverables including financial reports and budgets.
• Coordinate and actively participate in monthly and quarterly meetings to review unit financial status for appropriate management actions. Update financial information and management assistance needs identified through these reviews.
• Ensure that all financial records, reports and statements are prepared and submitted on a timely basis.
• Review financial documents to ensure accurate coding of expenses in the system.
• Prepare quarterly cash requests for review and submission in a timely manner.
• Ensuring payment documents are properly supported and duly approved during posting with adherence to the cost allocation policy.
• Streamlining financial document storage for efficient retrieval and maintaining strict adherence to internal controls and audit recommendations.
• Preparation of bank reconciliations.
• Processing of staff travel advances and following up to ensure they are liquidated on a timely manner as per the policy.
• Efficient management of day-to-day finance operations, including petty cash management, vendor payments, and documents review.
• Promoting productive discussions with different leads to discuss expenditures and action plans for any deviations
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintenance of bank balances.
• Managing and monitoring BRAC Kenya’s bank accounts by acting as an agent to the organization’s bank accounts, assisting in opening of new bank accounts and ensuring that any changes are updated in a timely manner.
• Any other duty as may be assigned by the supervisor.
• Ensuring precision in entering data into the ERP system and consistently performing monthly, quarterly, and annual reconciliations for quality reports.
• Asset verification and depreciation
• Audit support – Internal and external

Systems and Accounting:

• Functional responsibility for all accounting, including accounts payable, accounts receivable, and payroll, ensuring compliance with appropriate GAAP standards and Kenyan statutory laws and regulations
• Maintain financial accounting systems for cash management, general ledger, accounts payable, accounts receivable, payroll and petty cash
• Ensure confidentiality of personnel and financial information.
• Manage cash flow and prepare cash forecasts
• Timely and accurate processing, filling and payment of taxes and all other statutory payments– (PAYE and related payroll deductions, WHT, VAT, Excise duty etc)
• Timely processing of payroll
• Review travel related expense reports ensuring they are prepared correctly according to relevant finance procedures.
• Review all Purchase Orders to ensure proper coding and that all information therein is correct as per BRAC Procurement manual.
• Maintain copies of all purchase orders issued for review by authorized parties.

Major Qualities:

• Attention to detail and accuracy across both numerical and written work.
• Timely production of required outputs and materials, including under time pressure.
• Ability to work independently and collaboratively as part of a cross-functional teams.
• Sensitivity to varied cultural norms and values.
• Complexities of Matrix reporting structure.

Key Performance Indicators (KPIs)

• Timely and quality financial reports.
• Adequate cashflow for operations.
• Efficient systems and internal control mechanisms in place.
• Effective communication and training of financial policies.

EXPERIENCE (Including sector/industry):

• At least three years of post-qualification professional experience in accounting, audit, financial analysis or any other relevant qualification.
• Experience with local tax requirements and tax filling and payment: – (PAYE and related payroll deductions, WHT, VA, Excise duty etc)
• Project budget management experience and accounting familiarity.
• Knowledge and experience in the financial reporting.
• Demonstrated experience with budgets and forecasts and monthly monitoring and preparation of budget variance analysis.

Knowledge, Skills & Competencies:

• Good knowledge of accounting principles and procedures including IFRS and IASs.
• Demonstrable experience with preparing financial statements and management reports.
• Proficiency in Excel, Word and PowerPoint Advanced spreadsheet skills required. Familiarity with accounting or business information systems software.
• Proven ability to assess priorities, handle a variety of activities in a time-sensitive environment, and meet competing deadlines with great attention to detail and quality.
• Independently motivated with excellent interpersonal skills.
• Flexibility and ability to work collaboratively as part of a team.

Specific Educational Qualification:

• Bachelor’s degree in finance, Accounting or Business Administration with professional qualification (e.g. CPA K, ACCA) is a plus
• Post-graduate/Master’smaster’s any of the following is an added advantage
• Post-graduate/master’s degree in accounting, Business Administration, Commerce or Finance.
• Professional Degree / Certification A professional qualification such as CPA, ACCA or CIMA is a plus

• Prepare financial deliverables including financial reports and budgets.
• Coordinate and actively participate in monthly and quarterly meetings to review unit financial status for appropriate management actions. Update financial information and management assistance needs identified through these reviews.
• Ensure that all financial records, reports and statements are prepared and submitted on a timely basis.
• Review financial documents to ensure accurate coding of expenses in the system.
• Prepare quarterly cash requests for review and submission in a timely manner.
• Ensuring payment documents are properly supported and duly approved during posting with adherence to the cost allocation policy.
• Streamlining financial document storage for efficient retrieval and maintaining strict adherence to internal controls and audit recommendations.
• Preparation of bank reconciliations.
• Processing of staff travel advances and following up to ensure they are liquidated on a timely manner as per the policy.
• Efficient management of day-to-day finance operations, including petty cash management, vendor payments, and documents review.
• Promoting productive discussions with different leads to discuss expenditures and action plans for any deviations
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintenance of bank balances.
• Managing and monitoring BRAC Kenya’s bank accounts by acting as an agent to the organization’s bank accounts, assisting in opening of new bank accounts and ensuring that any changes are updated in a timely manner.
• Ensuring precision in entering data into the ERP system and consistently performing monthly, quarterly, and annual reconciliations for quality reports.
• Asset verification and depreciation
• Audit support – Internal and external
• Functional responsibility for all accounting, including accounts payable, accounts receivable, and payroll, ensuring compliance with appropriate GAAP standards and Kenyan statutory laws and regulations
• Maintain financial accounting systems for cash management, general ledger, accounts payable, accounts receivable, payroll and petty cash
• Ensure confidentiality of personnel and financial information.
• Manage cash flow and prepare cash forecasts
• Timely and accurate processing, filling and payment of taxes and all other statutory payments– (PAYE and related payroll deductions, WHT, VAT, Excise duty etc)
• Timely processing of payroll
• Review travel related expense reports ensuring they are prepared correctly according to relevant finance procedures.
• Review all Purchase Orders to ensure proper coding and that all information therein is correct as per BRAC Procurement manual.
• Maintain copies of all purchase orders issued for review by authorized parties.

• Good knowledge of accounting principles and procedures including IFRS and IASs.
• Demonstrable experience with preparing financial statements and management reports.
• Proficiency in Excel, Word and PowerPoint Advanced spreadsheet skills required. Familiarity with accounting or business information systems software.
• Proven ability to assess priorities, handle a variety of activities in a time-sensitive environment, and meet competing deadlines with great attention to detail and quality.
• Independently motivated with excellent interpersonal skills.
• Flexibility and ability to work collaboratively as part of a team.

• Bachelor’s degree in finance, Accounting or Business Administration with professional qualification (e.g. CPA K, ACCA) is a plus
• Post-graduate/Master’smaster’s any of the following is an added advantage
• Post-graduate/master’s degree in accounting, Business Administration, Commerce or Finance.
• Professional Degree / Certification A professional qualification such as CPA, ACCA or CIMA is a plus