Background information about the job or company (e.g., role context, company overview)

We are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. Or you would, even though it may be true, that our world is where...

The Senior Officer, Administration & Logistics supports the effective delivery of administration and logistics services across BKCL, ensuring timely, efficient, and compliant operations.

The role is responsible for coordinating administrative, logistics, fleet, and facility-related activities to support business operations, while ensuring optimal utilisation of resources, adherence to policies and regulatory requirements, and a safe and secure working environment.

Key Responsibilities:

Administration & Facilities Management

• Support the implementation and adherence to administration and logistics policies, procedures, and guidelines across BKCL.
• Ensure compliance with relevant legal, regulatory, and organisational requirements related to facilities and administration.
• Support the identification, assessment, and setup of office premises and facilities in line with organisational needs.
• Coordinate maintenance and servicing of office facilities, equipment, and installations to ensure a safe and functional working environment.
• Ensure safety and security measures at office premises, including access control and monitoring of entry and exit procedures.
• Monitor and manage third-party service providers to ensure delivery in line with agreed service levels and contractual provisions.
• Support administrative needs of departments and ensure timely delivery of services.
• Coordinate staff travel, transportation, and accommodation arrangements as required.
• Support planning and organisation of meetings, events, and official activities.
• Support staff in the processing of work permits, travel visas, and related documentation.

Health, Safety & Security

• Support the implementation and monitoring of health, safety, and security guidelines across all BKCL offices and premises.
• Ensure safety and security installations are functional, regularly assessed, serviced, and maintained.
• Act as a focal point for safety and security matters and escalate risks or incidents as required.

Logistics, Inventory & Warehouse Management

• Ensure proper tracking, accountability, and control of inventory, stock, and warehouse items across BKCL locations.
• Coordinate storage, distribution, and movement of goods in a cost-effective and efficient manner.
• Support disposal of obsolete or damaged items in line with organisational policies.

Fleet Management

• Support the planning and utilisation of BKCL fleet to ensure efficiency, accountability, and optimal use of resources.
• Support identification and procurement of fleet requirements and related services.
• Coordinate vehicle servicing, maintenance, and repairs to ensure fleet reliability and performance.
• Ensure fleet compliance with regulatory and traffic requirements at all times.
• Monitor and support implementation of fleet tracking and monitoring systems.
• Engage with internal stakeholders to support effective and efficient utilisation of fleet resources.

Reporting & Cost Management

• Monitor administrative and logistics costs and support identification of cost-saving opportunities without compromising quality.
• Maintain accurate records of administrative, logistics, and fleet activities.
• Prepare periodic reports on administration, logistics, and fleet operations as required.

Safeguarding Responsibilities

• Support the implementation of safeguarding policies and promote a safe working environment.
• Act as a point of contact for safeguarding matters within administration and logistics activities.
• Promote awareness of safeguarding standards and reporting procedures among staff and service providers.
• Report and escalate safeguarding concerns in line with organisational procedures.

Educational & Experience Requirements:

• Bachelor’s degree in administration and Logistics Management
• CILT (Desirable)

Required Competencies:

• Good understanding of administration, logistics, fleet, and facilities operations.
• Knowledge of relevant regulatory, safety, and compliance requirements.
• Strong organisational and coordination skills.
• Good problem-solving and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• High level of integrity and professionalism.

• Support the implementation and adherence to administration and logistics policies, procedures, and guidelines across BKCL.
• Ensure compliance with relevant legal, regulatory, and organisational requirements related to facilities and administration.
• Support the identification, assessment, and setup of office premises and facilities in line with organisational needs.
• Coordinate maintenance and servicing of office facilities, equipment, and installations to ensure a safe and functional working environment.
• Ensure safety and security measures at office premises, including access control and monitoring of entry and exit procedures.
• Monitor and manage third-party service providers to ensure delivery in line with agreed service levels and contractual provisions.
• Support administrative needs of departments and ensure timely delivery of services.
• Coordinate staff travel, transportation, and accommodation arrangements as required.
• Support planning and organisation of meetings, events, and official activities.
• Support staff in the processing of work permits, travel visas, and related documentation.
• Support the implementation and monitoring of health, safety, and security guidelines across all BKCL offices and premises.
• Ensure safety and security installations are functional, regularly assessed, serviced, and maintained.
• Act as a focal point for safety and security matters and escalate risks or incidents as required.
• Ensure proper tracking, accountability, and control of inventory, stock, and warehouse items across BKCL locations.
• Coordinate storage, distribution, and movement of goods in a cost-effective and efficient manner.
• Support disposal of obsolete or damaged items in line with organisational policies.
• Support the planning and utilisation of BKCL fleet to ensure efficiency, accountability, and optimal use of resources.
• Support identification and procurement of fleet requirements and related services.
• Coordinate vehicle servicing, maintenance, and repairs to ensure fleet reliability and performance.
• Ensure fleet compliance with regulatory and traffic requirements at all times.
• Monitor and support implementation of fleet tracking and monitoring systems.
• Engage with internal stakeholders to support effective and efficient utilisation of fleet resources.
• Monitor administrative and logistics costs and support identification of cost-saving opportunities without compromising quality.
• Maintain accurate records of administrative, logistics, and fleet activities.
• Prepare periodic reports on administration, logistics, and fleet operations as required.
• Support the implementation of safeguarding policies and promote a safe working environment.
• Act as a point of contact for safeguarding matters within administration and logistics activities.
• Promote awareness of safeguarding standards and reporting procedures among staff and service providers.
• Report and escalate safeguarding concerns in line with organisational procedures.

• Good understanding of administration, logistics, fleet, and facilities operations.
• Knowledge of relevant regulatory, safety, and compliance requirements.
• Strong organisational and coordination skills.
• Good problem-solving and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• High level of integrity and professionalism.

• Bachelor’s degree in administration and Logistics Management
• CILT (Desirable)